East Stratford Annual Meeting

Attention Homeowners! 

Due to past shortfalls with achieving quorum and in an attempt to make it convenient for residents to attend the Annual Meeting, the Board of Directors for all three East Stratford Associations have voted to hold the 2020 Annual Meeting of each Association on the same night, March 4, 2020, at staggered times. Below please find and read the narratives relating to each Association to which you belong for attendance at the Annual Meeting. 

6 PM – East Stratford Phase C&D Homeowners Association, Inc.

C&D proxy form

Registration for the 2020 Annual Meeting for the C&D Association will begin promptly at 6 PM. Call To Order for this meeting will be at 6:15 PM. Pursuant to the 2015 amended Bylaws of the Association, East Stratford Phase C&D must reach a quorum of 10% (17 homes) in order to hold this meeting.  

6:35 PM – East Stratford Residential Community Association, Inc.

Residential proxy form

**All residents at East Stratford are members of the East Stratford Residential Community Association and therefore, should attend this meeting. **

Registration for the 2020 Annual Meeting for the Residential Community Association will begin promptly at 6:35 PM. Call To Order for this meeting will be at 6:45 PM.

** Please be advised that there is an additional open seat on the Residential Board of Directors that will be appointed by the Board.  This is a 2 year term, beginning 2020 and ending in 2022.  If you are interested in serving please contact Shannon Cook.**

 

7:05 PM – East Stratford Phase A&B Homeowners Association, Inc.

A&B proxy form

Registration for the 2020 Annual Meeting for the A&B Association will begin promptly at 7:05 PM. Call To Order for this meeting will be at 7:15 PM. Pursuant to the Bylaws of the Association, East Stratford Phase A&B must reach a quorum of 10% (20 homes) in order to conduct this meeting.

Not able to attend?

The Board understands and accepts that not everyone will be able to attend this meeting; therefore, if you cannot attend this meeting, PLEASE fill out the proxy form and email to Shannon Cook as soon as possible, but no later than 5 PM. on March 3, 2020.

*Please note that such proxy shall be deemed revoked only upon actual attendance by the person submitting the proxy.

We appreciate your cooperation in this mutual effort to ensure that quorum is achieved in all East Stratford annual meetings this year.

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