East Stratford C&D – 2nd Quarter 2023 Application

East Stratford C&D Quarterly Rental Parking Program. Each quarter the HOA Board of Directors allocates several visitor spaces within Section C of the community (the townhomes – Baish, Rusert, Ebaugh Drives) for rental by homeowners. HOA members in good standing can apply for a hangtag that authorizes them to park in any open visitor space throughout the quarter. Applications for the 2nd quarter of 2023 (April – June) are due NO LATER THAN March 10, 2023. If you are already enrolled, you DO NOT need to resubmit a new application, as your prior application will automatically be resubmitted for consideration. If you are currently renting a space and are no longer interested in participating in the program, please let us know, as spaces are limited.

At this time the Board has voted unanimously to continue to allow a maximum of 15 spaces with the quarterly charge remaining at $175.00. If the amount of interested parties exceeds the 15 allocated spaces, the Board may reconsider the charge for the next quarter and all interested parties will be contacted regarding any additional increase to the cost. All hangtags are issued for a one-quarter period and are subject to a price adjustment in future quarters depending upon demand.

How It Works

The rental fees will be in addition to the regular HOA quarterly dues and are due at the same time as the quarterly HOA dues. Each homeowner who participates will be given a single hangtag to place on their rearview mirror. The hangtag will be valid for three (3) months and can be used as needed between the homeowner’s vehicles and guests. If a vehicle is displaying the current-quarter hangtag issued to the homeowner, the vehicle will not be towed from a visitor space, provided that the hangtag is readily visible through the windshield and that the homeowner and vehicle are in compliance with all other HOA rules, local ordinances and state law.

Homeowners will be able to park in any unused visitor parking spaces when displaying the hangtag. No specific visitor parking space will be assigned. Homeowners will be able to apply for a new hangtag/rental each quarter. Note, however, that the cost will be determined by the number of residents applying to participate in the program. The rental fee will be subject to change, as described below.

Under this program, only one (1) additional space will be available per home. The proposed rental charge will be finalized by the Board based upon the number of homeowners that apply for the spaces. If during a course of a quarter additional homeowners indicate an interest in renting a visitor parking space, the Board will consider the rental charge at the next quarterly meeting and raise the amount accordingly prior to issuing hangtags for the following quarter. The price will be set in order to achieve maximum parking flexibility as houses are sold or growing families need additional space.

New hangtag inserts will be issued each quarter. The color/content will change from quarter to quarter and cannot be reused. In addition to potential cost increases, the Board may re-evaluate the number of visitor spaces assigned to C&D rental and increase or decrease the spaces allocated as experience indicates. Revenue from the rentals will be deposited into the HOA common funds and will be factored into the annual budgeting process. In time, the extent of participation in the program should establish a fairly predictable rental charge.

This program will have no effect on the existing parking rules within the East Stratford C&D community. All existing HOA regulations will continue to be enforced, including the towing of second cars parked in driveways that are blocking a portion of the sidewalk.

Click here to download the application for a quarterly residential parking program. If you are interested in signing up for an additional parking space (one per household) for the 2nd quarter of 2023 (April – June) please complete the attached form and submit it no later than March 10, 2023. Again, if you are already participating in the program, no additional application is necessary unless your information has changed, or you wish to withdrawal your application.

If you have any questions, please feel free to contact me at Sequoia Management (703-803-9641), fax (703-968-0936), or email ([email protected]).

Email sent on 2/16/23

Attention Baish, Ebaugh & Rusert Residents

On March 7th, 2023, we will be upgrading & replacing the current cluster mailboxes throughout the above-mentioned streets.

The new boxes will be for the residents on Baish, Ebaugh & Rusert Drive.

In order to access your new mailbox, you will need to obtain your new mailbox keys.

In order to obtain your new mailbox keys, please come to the East Stratford Clubhouse on February 22, 2023, between 6 – 6:30 PM with a valid drivers license and management will be present to hand these out as needed. If you are unable to obtain your mailbox keys at this date & time, there will be another attempt to hand deliver the mailbox keys in the following weeks.

Board members from the community will be attempting to deliver your new mailbox keys to your door between February 24th – February 27th in the evenings between 5 and 7 PM.

If you hear a knock on your door, it is likely a Board member attempting to deliver your new keys.

If we are unable to reach you (door-to-door) mailbox keys will be available for pickup at the Sequoia Management offices located at 13998 Parkeast Circle, Chantilly, VA 20151, beginning March 1st, 2023. Please contact Alyse Zilleruelo to schedule an appointment to obtain your keys [email protected]. If you schedule an appointment to come into the Sequoia offices, please bring some form of identification to confirm your mailing address.

IMPORTANT NOTES:

1. SOME CUSTOMERS MAY END UP WITH A CHANGE IN THEIR MAIL SLOT NUMBER.
   For example, if you were previously Slot 4 on your old mailbox, you may be slot 9 in your new mailbox. This information will be on the envelope that your new keys come in. This will only affect some customers; most customers will retain the same mail slot.
2. ALL mail will be removed from the current boxes on March 6, 2023 by the post office and will be returned with normal mail delivery services resuming on March 8, 2023.

Lastly, please note, these are brand-new keys, and brand-new locks. These locks can be a little more finicky at first, until there is some wear to the key and lock. All the keys have been tested, so please double check your slot number and attempt to access your mailbox again before contacting us. Additionally, please be sure NOT to attempt to use your old keys in the new box, or your new keys in your old box!

If issues or questions arise, please contact us for further assistance at 703-803-9641 or via email at [email protected].

Thank You!