East Stratford HOA

Clubhouse rental (private event)
2025-04-05 15:00 - 22:00, 2025-03-01 12:30 - 17:30, 2025-02-22 17:00 - 23:00, 2025-02-01 15:00 - 22:00 (America/New_York) | East Stratford Clubhouse

Scrape for the Grape 2025
2025-03-29 10:00 - 13:00 | East Stratford Clubhouse
Attention East Stratford Residents:
Please be aware that the East Stratford Residential Association is sponsoring an invasive spotted lantern fly egg-scraping event on Saturday, March 29, from 10 AM until 1 PM. Attendees will meet in the parking lot at the East Stratford Pool. Included below is text from the Loudoun Invasive Removal Alliance (LIRA) flyer outlining the details of this event and a link for attendees to REGISTER. We hope to see you there!
Our community could use your help! After being drawn to Loudoun because of the invasive Tree of Heaven, the also invasive Spotted Lanternfly (SLF) moves on to grapevines and fruit trees, putting our farms and wineries in jeopardy. Please consider joining 1000 of your fellow Loudouners across 15 locations over two days at the 2025 Scrape for the Grape.
When: Saturday, March 29, 2025, from 10 AM to 1 PM
Where: The event will be held at the East Stratford Pool
Why Participate:

Be part of one of Loudoun’s most popular volunteer events in 2025 – 1000 volunteers!
15 locations to pick from, including 8 Wineries, 6 HOAs, and Ida Lee Park.
Create awareness of invasive species while helping our rural economy.
Family-friendly and fun while getting educated about the SLF!
Volunteers receive commemorative t-shirts, scrapers, and bandannas
20 wineries are participating in a “weekend of gratitude,” offering special promotions for volunteers.
Mom’s Apple Pie is back with special SLF-shaped cookies for the kids.

East Stratford is a proud member of the Loudoun Invasive Removal Alliance (LIRA) and is partnering with Visit Loudoun, the Loudoun Wineries and Winegrowers Association, and the Virginia Cooperative Extension to take action at 2025 Scrape for the Grape. We are delighted that Amazon Web Services is sponsoring this year’s event. Register Today!

East Stratford Residential HOA Meeting
2025-03-25 18:30 - 19:30, 2025-01-14 18:30 - 19:30 | Conference call
All meetings are held via ZOOM & begin at 6:30 PM. If you wish to obtain the login information, please contact Shannon Cook at shannon@sequoiamgmt.com
All are welcome and encouraged to attend.

East Stratford Annual HOA Meeting (Residential, A/B & C/D)
2025-03-11 18:30 - 20:30 | East Stratford Clubhouse
The Board of Directors for all three East Stratford Associations has scheduled the 2025 Annual Meetings for Tuesday, March 11, 2025, with staggered start times. This arrangement addresses previous quorum challenges while making it more convenient for residents to attend.
Important: If any association fails to achieve quorum during its scheduled meeting, a Second Attempt meeting will be convened 5 minutes later. Per our bylaws, this second meeting requires only half the original quorum requirement to conduct official business.
Below, please find and read the narratives relating to each Association you belong to for attendance at the Annual Meeting.

East Stratford Phase A&B Homeowners Association, Inc.

Time
Agenda (pdf)

6 PM
Registration

6:05 PM
Call To Order

6:10 PM
Second Attempt (if required)

** Phase A&B must reach a quorum of 10% (20 homes) to conduct this meeting.
East Stratford Residential Community Association, Inc.

Time
Agenda (pdf)

6:35 PM
Registration

6:45 PM
Call To Order

6:50 PM
Second Attempt (if required)

** East Stratford Residential must reach a quorum of 10% (37 homes) to conduct this meeting.
NOTE: All East Stratford residents are members of the East Stratford Residential Community Association and should attend this meeting.
East Stratford Phase C&D Homeowners Association, Inc.

Time
Agenda (pdf)

7 PM
Registration

7:05 PM
Call To Order

7:10 PM
Second Attempt (if required)

** Phase C&D must reach a quorum of 10% (17 homes) to conduct this meeting.
We recognize that not everyone can attend the Annual Meeting. If you cannot join us, please complete the attached proxy form for each association you belong to and return it to our office by 5 PM on Monday, March 10. Please note that your proxy remains in effect unless you personally attend the meeting, which automatically revokes it.
FREE Reusable Shopping Bags Available at Annual Meeting
At the upcoming Annual Meeting, we’ll distribute free reusable shopping bags provided by Loudoun County as part of their plastic reduction initiative. Each household represented at the meeting will receive two bags (while supplies last).
If you can’t stay for the entire meeting? No problem – simply visit the Clubhouse, complete your proxy form, and pick up your complimentary bags. We look forward to seeing you there.
Thank you for helping to achieve quorum for all East Stratford associations this year. Your participation, whether in person or by proxy, is greatly appreciated.
East Stratford Homeowners Association
c/o Sequoia Management Company, Inc.
13998 Parkeast Circle
Chantilly, VA 20151

East Stratford Phase C/D HOA Meeting
2025-02-19 18:30 - 19:30 | Conference call

East Stratford Phase A/B HOA Meeting
2025-02-11 18:30 - 19:30 | Conference call

Clubhouse rental (East Stratford Residential)
2025-01-18 12:00 - 16:00

East Stratford A/B HOA Meeting December 24 @ 6:30 PM
2024-12-24 18:30 - 20:00 | Conference call
All East Stratford A/B HOA Meetings begin at 6:30 PM and are held via ZOOM, if you wish to join the meeting, please contact Shannon Cook at shannon@sequoiamgmt.com to obtain the login information.

Landscape Committee meeting every 3rd Wednesday of the month @ 6:30 PM
2024-12-18 18:30 - 20:00
The East Stratford Landscape Committee meetings will be held virtually, every 3rd Wednesday of the month, at 6:30 PM.
Please visit the website calendar/event page for all 2024 dates. Any changes to the schedule will be sent via email.
If you would like to join any of the committee meetings, please contact shannon@sequoiamgmt.com/azilleruelo@sequoiamgmt.com to obtain the link to the virtual meeting.
The Landscape committee & other committees are always looking for volunteers. If you are interested in volunteering, please contact management for assistance with submitting a committee application.
