Attention East Stratford Residents:

Due to past shortfalls with achieving quorum and in an attempt to make it convenient for residents to attend the Annual Meetings, the Board of Directors for all three East Stratford Associations have voted to hold the 2024 Annual Meeting of each Association on the same night, March 19, 2024, at staggered times. Please note that if quorum is not achieved at the first attempt for each association a second attempt will be held 5 minutes after the regularly schedule meeting (which allows quorum to be half the originally required amount)

Below please find and read the narratives relating to each Association to which you belong for attendance at the Annual Meeting as well as the agendas.

East Stratford Phase C&D Homeowners Association, Inc.

Registration for the 2024 Annual Meeting for the C&D Association will begin promptly at 6 PM. Call To Order for this meeting will be at 6:05 PM. (Second Attempt, If needed will be held at 6:10 PM) Pursuant to the Bylaws of the Association, Pursuant to the 2015 amended Bylaws of the Association, East Stratford Phase C&D must reach a quorum of 10% (17 homes) in order to hold this meeting.

East Stratford Residential Community Association, Inc.

**All residents at East Stratford are members of the East Stratford Residential Community Association and therefore, should attend this meeting. **

Registration for the 2024 Annual Meeting for the Residential Community Association will begin promptly at 6:35 PM. Call To Order for this meeting will be at 6:45 PM. (Second Attempt, if needed will be held at 6:50 PM) Pursuant to the Bylaws of the Association, East Stratford Residential must reach a quorum of 10% (37 homes) in order to hold this meeting.

East Stratford Phase A&B Homeowners Association, Inc.

Registration for the 2024 Annual Meeting for the A&B Association will begin promptly at 7 PM Call To Order for this meeting will be at 7:05 PM.(Second Attempt, if needed will be held at 7:10 PM) East Stratford Phase A&B must reach a quorum of 10% (20 homes) in order to conduct this meeting.

The Board understands and accepts that not everyone will be able to attend this meeting; therefore, if you cannot attend this meeting, PLEASE fill out the attached proxy form (FOR EACH ASSOCIATION YOU BELONG TO) and send back to management as soon as possible, but no later than 5 PM on March 18, 2024. Please note that such proxy shall be deemed revoked only upon actual attendance by the person submitting the proxy.

We appreciate your cooperation in this mutual effort to ensure that quorum is achieved in all East Stratford annual meetings this year and look forward to seeing you at the meeting.

If you have any questions, please contact Shannon Cook at [email protected] or via phone at 703-803-9641.

Shannon Cook, CMCA®, AMS®,PCAM®
Senior Community Manager
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
sequoiamanagement.com
703-803-9641 work