Category: News/Announcements



 

Annual meeting details and nomination information



All East Stratford Homeowners:

As with previous year’s the Board of Directors for all three East Stratford Associations have voted to hold the 2023 Annual Meeting of each Association on the same night, March 23, 2023, at staggered times. This year’s meetings will be held in person at the East Stratford Clubhouse at 301 Whipp Drive SE, Leesburg VA 20175.

At this time candidates are being solicited to serve on the Board of Director’s for each Association. Below please find and read the narratives relating to each Association to which you belong to and the current availability to serve on the Board of Directors for each.

 

East Stratford Phase C&D Homeowners Association, Inc. – Baish, Ebaugh, Whipp, Hanrahan, Morrissett & Rusert

There will be TWO (2) positions up for election to the C&D Board of Directors, each seat for a three-year term.

At this time candidates are now being solicited. As a member of the Association, you may become a candidate for this election. To become a candidate, your assessment payments must be current and if applicable any rules violation assessments/infraction should be resolved. We encourage all who have a sincere desire to serve your community to get involved.

Here is the nomination form, if interested in serving please complete the nomination form and return it to Sequoia Management Company, Inc., at the address listed below no later than Friday, February 17, 2023. Or via email to [email protected].

 

C&D Nomination Form

East Stratford Residential Community Association, Inc.- **All residents at East Stratford are members of the East Stratford Residential Community Association. **

There will be THREE (3) positions up for election to the Residential Board of Directors; two seats will be for a three-year term and one seat will be for a two-year term. Terms will be determined by the amount of votes each candidate receives.

At this time candidates are now being solicited. As a member of the Association, you may become a candidate for this election. To become a candidate, your assessment payments must be current and if applicable any rules violation assessments/infraction should be resolved. We encourage all who have a sincere desire to serve your community to get involved.

Here is the nomination form, if interested in serving please complete the nomination form and return it to Sequoia Management Company, Inc., at the address listed below no later than Friday, February 17, 2023, Or via email to [email protected].

 

Residential Nomination Form

East Stratford Phase A&B Homeowners Association, Inc. – Shirley, Shadwell, Cagney, Burnell, Parkgate, Duvall & Jennings

There will be TWO (2) positions up for election to the A&B Board of Directors, each seat, for a three-year term.

At this time candidates are now being solicited. As a member of the Association, you may become a candidate for this election. To become a candidate, your assessment payments must be current and if applicable any rules violation assessments/infraction should be resolved. We encourage all who have a sincere desire to serve your community to get involved.

Here is the nomination form, if interested in serving please complete the nomination form and return it to Sequoia Management Company, Inc., at the address listed below no later than Friday, February 17, 2023. Or via email to [email protected].

Phase A&B Nomination Form

Your participation in the operation of the Association is essential. With the dedicated involvement of every owner, the Association is able to function in a manner that benefits the property and members of the Association. Please stay tuned for additional information related to the upcoming 2023 Annual meeting. If you have any questions, please contact Shannon Cook at 703-803-9641 or via email at [email protected].

Thank You.

Shannon Cook, CMCA®, AMS®,PCAM®
Senior Community Manager
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
sequoiamanagement.com
703-803-9641 work

 

Visit East Stratford Website

 

Copyright © 2023 East Stratford Community. All rights reserved.

Our mailing address is:
Address: 13998 Parkeast Circle
Chantilly, VA 20151
[email protected]

Want to change how you receive these emails?
You can update your preferences or unsubscribe from this list

 

 

This email was sent to *|EMAIL|*
*|LIST:ADDRESSLINE|**|REWARDS|*

 

Attention Homeowner(s) of East Stratford Phase C&D,

As you were recently made aware the visitor/guest parking system has now gone completely digital, you no longer need to print passes for your visitor/guest(s). You simply have to register your vehicle online and the towing company will be aware of the approved permits/vehicles. Visitor/Guest parking permits are required in visitor spaces located on Baish Drive, Ebaugh Drive & Rusert Drive between the hours of 1 AM and 6 AM DAILY.

Parking is a valuable amenity in our community and it’s important to us that it is well regulated and enforced. The recent updates made to the parking resolution and parking system are designed to provide fair parking for all residents and guests as well as make for easier use going forward.

Each townhome lot owner (Baish, Rusert, Ebaugh) has been assigned an individual passcode which is specific to your lot and allows you to obtain visitor/guest parking permits for use in the visitor spaces as needed. Your passcode information was mailed to you this week and should arrive NO LATER than January 23, 2023. If you do not receive your passcode in the mail or if you have any problems with the passcode given to you, please contact management. Also, please be sure not to share this passcode with anyone outside of your household.

In order to allow for you to familiarize and test the system we will NOT be towing vehicles until February 1, 2023, so please be sure to test your passcode and assure it is working as beginning February 1, 2023, any vehicle not properly registered and parked in a visitor space will be towed without further notice.

You may visit either of the websites listed below, to obtain visitor/guest parking passes as needed:

Please be sure when registering your pass, you choose the proper timeframe & time length of pass that is needed.

Each lot in good standing, is able to obtain the following:

(1) visitor permit valid for a period not to exceed 48 hours every seven (7) days

(1) guest permit for a period from 48-72 hours per month 

(1) guest multi-week pass (up to two weeks) each six (6) months  

If you are in need of more information about the new parking policy, you can locate the Parking Rules & Regulations – Regulatory Resolution No 22-02 under member documents.

If you have any additional questions or concerns, please feel free to contact management at 703-803-9641 or via email at [email protected].

Thank You – Management

Shannon Cook, CMCA®, AMS®,PCAM®
Senior Community Manager
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
sequoiamanagement.com
703.803.9641 work

Attention East Stratford A&B Residents,

The Board meeting scheduled for December 27, 2022, has been cancelled this month. The next Board meeting will be held on February 28, 2023. If you have any questions or concerns related to this update, please contact the Community Manager [email protected] or call (703)-803-9641.

Happy Holidays!

Alyse Zilleruelo
Administrative Assistant
Sequoia Management Company, Inc.
703-803-9641

Attention East Stratford Residents,Trash/Recycling Holiday Schedule and Christmas Tree Collection

2022 Trash/Recycling Holiday Schedule and Christmas Tree Collection

Christmas Day and New Year’s Day

Christmas Day and New Year’s Day both fall on a Sunday this year and will have no impact on your regularly scheduled trash/recycling collections.

Christmas Tree Collection

Christmas trees will be collected in the East Stratford Community during the first 2 weeks of January. Trees will be collected on Monday, your winter season yard waste collection day.

All trees must be placed on the curb with all tinsel/decorations removed and trees should not be placed in plastic bags. Collection of Christmas trees may be impacted by the national labor shortage; if a tree is placed curbside for collection on yard waste collection day and is not picked up, please advise residents to leave it out at the curb and collection will be completed as soon as possible.

If you have any questions or concerns regarding this update, please contact your Community Manager [email protected] or call (703)-803-9641.

Happy Holidays,

Patriot/The Town of Leesburg

Attention all East Stratford Residents,

The East Stratford community has decided to get involved in the Trex challenge again this year. The Trex challenge is a competition to collect over 500 pounds of plastic bags to be recycled. If the goal is reached, the community will gain another Trex bench along with benefiting the environment and community as a whole.

If you would like to participate in the Trex collection, please leave the appropriate items listed below at the East Stratford Club house in the bins placed out front:
Grocery bags, bread bags, bubble wrap, dry cleaning bags, newspaper sleeves, ice bags, plastic shipping envelopes, Ziploc & other re-closable food storage bags, cereal bags, case overwrap, salt bags, pallet wrap & stretch film, wood pallet bags & produce bags.

Friendly reminder: Please make sure all plastic is clean, dry & free of food residue.

With the help of everyone in the community, this goal can definitely be accomplished once again!

Thank You & Happy Holidays!

2022 Holiday Schedule – Residential Collection

In preparation for the 2022-2023 holidays, we wanted to reach out to let you know of our holiday schedule. Below, you will find a complete schedule for Thanksgiving, Christmas and New Years:

Thanksgiving

In observance of Thanksgiving Day our offices will be closed and no services will be provided on Thursday, November 24th. Except for the Town of Leesburg, Thursday's regularly-scheduled services will instead be provided on Saturday, November 26th.

For customers in the Town of Leesburg only, collection services will be shifted by one day- Thursday's collection will be on Friday; Friday's collection will be on Saturday.

Christmas and New Years

Christmas and New Years Day both fall on a Sunday and will have no impact on your regularly scheduled collections.

Attention: All East Stratford C&D Homeowners and Residents
From: Shannon Cook, Senior Community Manager
Date: 09/01/2022
Residential Parking – 4th Quarter 2022 Application
Residential Quarterly Rental Parking Program.

Each quarter the HOA Board of Directors allocates several visitor spaces within Section C of the community (the townhomes – Baish, Rusert, Ebaugh Drives) for rental by homeowners. HOA members in good standing can apply for a hangtag that authorizes them to park in any open visitor space throughout the quarter. Applications for the 4th quarter of 2022 (October – December) are due NO LATER THAN September 15, 2022. If you are already enrolled, you DO NOT need to resubmit a new application, as your prior application will automatically be resubmitted for consideration. If you are currently renting a space and are no longer interested in participating in the program, please let us know, as spaces are limited.

At this time the Board has voted unanimously to continue to allow a maximum of 15 spaces with the quarterly charge remaining at $175.00. If the amount of interested parties exceeds the 15 allocated spaces, the Board may reconsider the charge for the next quarter and all interested parties will be contacted regarding any additional increase to the cost. All hangtags are issued for a one-quarter period and are subject to a price adjustment in future quarters depending upon demand.

How It Works.

The rental fees will be in addition to the regular HOA quarterly dues and are due at the same time as the quarterly HOA dues. Each homeowner who participates will be given a single hangtag to place on their rearview mirror. The hangtag will be valid for three (3) months and can be used as needed between the homeowner’s vehicles and guests. If a vehicle is displaying the current-quarter hangtag issued to the homeowner, the vehicle will not be towed from a visitor space, provided that the hangtag is readily visible through the windshield and that the homeowner and vehicle are in compliance with all other HOA rules, local ordinances and state law.

Homeowners will be able to park in any unused visitor parking spaces when displaying the hangtag. No specific visitor parking space will be assigned. Homeowners will be able to apply for a new hangtag/rental each quarter. Note, however, that the cost will be determined by the number of residents applying to participate in the program. The rental fee will be subject to change, as described below.

Under this program, only one (1) additional space will be available per home. The proposed rental charge will be finalized by the Board based upon the number of homeowners that apply for the spaces. If during a course of a quarter additional homeowners indicate an interest in renting a visitor parking space, the Board will consider the rental charge at the next quarterly meeting and raise the amount accordingly prior to issuing hangtags for the following quarter. The price will be to set in order to achieve maximum parking flexibility as houses are sold or growing families need additional space.

New hangtag inserts will be issued each quarter. The color/content will change from quarter to quarter and cannot be reused. In addition to potential cost increases, the Board may re-evaluate the number of visitor spaces assigned to residential rental and increase or decrease the spaces allocated as experience indicates. Revenue from the rentals will be deposited into the HOA common funds and will be factored into the annual budgeting process. In time, the extent of participation in the program should establish a fairly predictable rental charge.

This program will have no effect on the existing parking rules within the East Stratford C&D community. All existing HOA regulations will continue to be enforced, including the towing of second cars parked in driveways that are blocking a portion of the sidewalk.

Click here to download the application for a quarterly residential parking program. If you are interested in signing up for an additional parking space (one per household) for the 4th quarter of 2022 (October – December) please complete the attached form and submit it no later than September 15, 2022 Again, if you are already participating in the program, no additional application is necessary unless your information has changed or you wish to withdrawal your application.

If you have any questions, please feel free to contact me at Sequoia Management (703-803-9641), fax (703-968-0936), or email ([email protected]).

Shannon Cook, CMCA®, AMS®,PCAM®
Senior Community Manager
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
sequoiamanagement.com
703-803-9641 work

Attention East Stratford Residents:

Please be advised that Loudoun County Public Schools has changed the bell schedule for the fall of 2022. Last school year high school dismissed at 4:03 PM. This year high school will dismiss at 4:18 PM, making a 4:30 PM opening on schooldays almost impossible.

The Pool hours will be modified, EFFECTIVE AUGUST 25, 2022 to the below:

Monday – Friday: 5 – 8:30 PM
Saturday, Sunday & Holidays: 11:30 AM to 7:30 PM

We apologize for any inconvenience and appreciate your understanding. We hope you are able to enjoy the rest of the pool season!

Shannon Cook, CMCA®, AMS®,PCAM®
Senior Community Manager
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
sequoiamanagement.com
703-803-9641 work

Attention Residents:

Please review updates below.

Flea & Tick Treatment – July 1, 2022
Please be advised, in an effort to keep both the human and furry residents of East Stratford protected, TruGreen will be onsite applying flea & tick treatment throughout the common areas in the community on Friday, July 1. The treatment will take a few hours to dry, so please plan to stay off the grassy common areas during this time. If you have any questions or concerns, please contact me at (703) 803-9641 or [email protected].

Patriot Disposal – Trash Collection Schedule
In observance of Independence Day, Monday, July 4th, Patriot Disposal offices will be closed, and no collection services will be provided. Town of Leesburg residents should refer to the Town’s website for a revised schedule of services for the week of July 4th. If you have any questions please contact (703) 257-7100 or by email at [email protected].  

Thank you,

Shannon Cook, CMCA®, AMS®,PCAM®
Senior Community Manager
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
sequoiamanagement.com

Come Join the Mini Otter

Introduction to swimming and the Stratford Swim Team

Swim lessons/training from 9:45 – 10:15 AM Monday, Tuesday, Thursday and Friday. Enjoy a small student to instructor ratio. All swim instructors have a very well versed swimming background and some form of elite swimming experience.

Contact Info: 571-439-6305 Coach Sam

Meet the Instructors!

Sam Pliuskaitis
Hi! My name is Sam, I’m 20, and I am the head mini instructor for the otters! I have been swimming for 15 years. I swam for Snow Swimming then swam for a year at Westminster College. I have been coaching for 8 years and coaching minis for 6 years. I’m hoping to see some new faces this year that are excited to learn to swim!

Reese Lechelt
Hi future mini otters! My name is Reese (like the candy). I am 15 and have been swimming since I was 2. I have been coaching for 2 years. I am so excited to see new faces at practice.

Sarah McFadden
Hi future mini otters! My name is Sarah. I’m 14 years old and have been coaching for 2 years. I love working with little kids and I’m looking forward to meeting everyone!

Scroll to top