Category: News/Announcements

Note: Town of Leesburg Announcement

Yard Waste Collection Begins Monday, March 30, 2020 (view message online)

Leesburg residents will have yard waste collected every Monday through December.

Leesburg, VA (March 27, 2020) – Beginning Monday, March 30, 2020, Patriot Disposal Services will begin to collect yard waste for those living within the corporate limits of the Town of Leesburg, every Monday.

Collection will begin a week early due to the high volume of yard waste. Please note, this service could be suspended, if needed, due to staffing of our haulers and Coronavirus updates. People should keep an eye on social media and the Town’s website, leesburgva.gov, in case we would have to suspend this service. Until then, a maximum of 10 bags (or 10 properly marked trash cans) will be picked up at each residents home per week. No exceptions.

Yard waste is limited to grass clippings, leaves, weeds and small twigs and must be placed at the curb by 6:00 a.m. on the day of collection, in biodegradable paper bags or in cans clearly marked as yard waste. The Town of Leesburg will provide residents with free “Yard Waste” stickers for this purpose. Residents can request stickers by calling 703-771-2790 or emailing [email protected].

Residents are being asked to mulch their grass clippings into their yards to minimize the yard waste volume. The following additional restrictions apply to yard waste:

  • No plastic bags or boxes.
  • Do not mix yard waste with trash or recycling.
  • No dirt, mulch, root balls, rocks or sod.

For more information, please visit the Town of Leesburg website at leesburgva.gov/yardwaste.

Spring Architectural Annual Inspections:

Please take note that Sequoia Management will begin the Annual Architectural Inspections in early April 2020. Please make sure to address any exterior items that may need attention in order to avoid receiving a violation notice.  Some common items we look for are posted below. Please note this list is not all inclusive and additional items may be cited if they are not in compliance with the Communities Architectural Standards.

Lawn Maintenance (See attached lawn maintenance tips): Overgrown lawns, weeds in lawns and landscape beds, dead or dying bushes, trees, and plants.

Paint: Chipping, peeling, bubbling or fading of paint on trim, shutters and front doors.

Miscellaneous Items: Public view storage of trash cans, recycling bins and miscellaneous items such as newspapers, garden tools, children’s toys, etc.

Repairs: Items in need of repair such as removal of mold/dirt from roof; rotted wood trim; broken fences, gates or boards; missing or damaged shutters; etc.

Maintenance: Items in need of maintenance such as yard work, deck and fence stain, cleaning of steps, fences, mailboxes etc.

If you are needing guidance on how to keep your lawn maintained, you may also contact the Loudoun County Garden Master at (703) 771-5150. They will be able to answer any questions you may have and provide suggestions to keep your property looking beautiful!

Spring Projects –Get Your Architectural Applications In:

As a friendly reminder, any exterior modifications made to your home or lot require approval from the Architectural Review Board before construction or installation. This includes decks, patios, fences, and large recreational play equipment (such as swing sets and trampolines). If you have already constructed or installed one of these items and did not receive approval, you must still submit an architectural application to the HOA for approval. Failure to do so will likely result in complications when you choose to sell your property. Please reference the Architectural Design Standards and Maintenance Standards for more information on lot maintenance and the application process.

Home Improvement

Attention Homeowners! 

Due to past shortfalls with achieving quorum and in an attempt to make it convenient for residents to attend the Annual Meeting, the Board of Directors for all three East Stratford Associations have voted to hold the 2020 Annual Meeting of each Association on the same night, March 4, 2020, at staggered times. Below please find and read the narratives relating to each Association to which you belong for attendance at the Annual Meeting. 

6 PM – East Stratford Phase C&D Homeowners Association, Inc.

C&D proxy form

Registration for the 2020 Annual Meeting for the C&D Association will begin promptly at 6 PM. Call To Order for this meeting will be at 6:15 PM. Pursuant to the 2015 amended Bylaws of the Association, East Stratford Phase C&D must reach a quorum of 10% (17 homes) in order to hold this meeting.  

6:35 PM – East Stratford Residential Community Association, Inc.

Residential proxy form

**All residents at East Stratford are members of the East Stratford Residential Community Association and therefore, should attend this meeting. **

Registration for the 2020 Annual Meeting for the Residential Community Association will begin promptly at 6:35 PM. Call To Order for this meeting will be at 6:45 PM.

** Please be advised that there is an additional open seat on the Residential Board of Directors that will be appointed by the Board.  This is a 2 year term, beginning 2020 and ending in 2022.  If you are interested in serving please contact Shannon Cook.**

 

7:05 PM – East Stratford Phase A&B Homeowners Association, Inc.

A&B proxy form

Registration for the 2020 Annual Meeting for the A&B Association will begin promptly at 7:05 PM. Call To Order for this meeting will be at 7:15 PM. Pursuant to the Bylaws of the Association, East Stratford Phase A&B must reach a quorum of 10% (20 homes) in order to conduct this meeting.

Not able to attend?

The Board understands and accepts that not everyone will be able to attend this meeting; therefore, if you cannot attend this meeting, PLEASE fill out the proxy form and email to Shannon Cook as soon as possible, but no later than 5 PM. on March 3, 2020.

*Please note that such proxy shall be deemed revoked only upon actual attendance by the person submitting the proxy.

We appreciate your cooperation in this mutual effort to ensure that quorum is achieved in all East Stratford annual meetings this year.

As communicated previously, the community will be completing an asphalt project that will impact the entire community.  Please see the schedule for the C&D lots below. 

Additional overnight parking is available at various locations in the community.  Refer to the link below for the previously sent mailing for specifics.

East Stratford C&D- Asphalt Project 

VEHICLES WILL BE TOWED

 at owners’ expense if not moved by 7 a.m. during impacted days.

C & D Section
August 26 & 27 (Phase 1)
August 28 & 29 (Phase 2)
September 3 & 4 (Phase 3)

 

View more details

If you have any questions please contact Shannon Cook at [email protected] or via phone at 703-803-9641. Sign up and stay informed: www.eaststratfordhoa.com

Please be advised that the Board of Directors (A&B, C&D, and Residential) has contracted with Pro Pave Inc. to complete concrete repairs/replacements as well as the milling, paving & striping throughout the community. This work will affect the entire community, and have a major impact on parking.

Please reference the specific Association links below for detailed information. Please pay careful attention to the dates in which you will be affected. This work has been scheduled to occur on the dates listed in the provided charts.

This process WILL REQUIRE residents to move their cars and remain off their streets on specific dates & times (see below links for details). Please ensure you plan ahead and do not leave your vehicles parked in your driveways or garages, as you will not be able to exit driveways after the project begins in your area. The schedule is provided in the links below, but is subject to change due to weather, please stay tuned and check back for updates.

East Stratford A&B – Asphalt Project Information

East Stratford C&D – Asphalt Project Information

If you have any questions, please contact Sequoia Management at 703-803-9641.

Attention All East Stratford Homeowners:

Due to past shortfalls with achieving quorum and in an attempt to make it convenient for residents to attend the Annual Meeting, the Board of Directors for all three East Stratford Associations have voted to hold the 2019 Annual Meeting of each Association on the same night, March 19, 2019, at staggered times. Below please find and read the narratives relating to each Association to which you belong for attendance at the Annual Meeting. 

East Stratford Phase A&B Homeowners Association, Inc.

Registration for the 2019 Annual Meeting for the A&B Association will begin promptly at 6:00 p.m. Call To Order for this meeting will be at 6:15 p.m. Pursuant to the Bylaws of the Association, East Stratford Phase A&B must reach a quorum of 10% (20 homes) in order to hold this meeting.

East Stratford Residential Community Association, Inc.- **All residents at East Stratford are members of the East Stratford Residential Community Association and therefore, should attend this meeting. **

Registration for the 2019 Annual Meeting for the Residential Community Association will begin promptly at 6:35 p.m. Call To Order for this meeting will be at 6:45 p.m. Pursuant to the Bylaws of the Association, East Stratford Residential must reach a quorum of 10% (37 homes) in order to hold this meeting.

Candidate Diana Kane bio for Residential

East Stratford Phase C&D Homeowners Association, Inc.

Registration for the 2019 Annual Meeting for the C&D Association will begin promptly at 7:05 p.m. Call To Order for this meeting will be at 7:15 p.m. Pursuant to the 2015 amended Bylaws of the Association, East Stratford Phase C&D must reach a quorum of 10% (17 homes) in order to conduct this meeting.

Proxy Forms

The Board understands and accepts that not everyone will be able to attend this meeting; therefore, if you cannot attend this meeting, PLEASE fill out the attached proxy form and send back to my office as soon as possible, but no later than 5:00 p.m. on March 18, 2019. Please note that such proxy shall be deemed revoked only upon actual attendance by the person submitting the proxy.

A&B Proxy form

C&D Proxy form

Residential Proxy form

We appreciate your cooperation in this mutual effort to ensure that quorum is achieved in all East Stratford annual meetings this year.

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