Category: HOA

2024 Call For Candidates

The 2024 Annual Meetings for East Stratford are rapidly approaching. At this time the Board plans to hold the 2024 Annual meetings on March 19, 2024, at the community clubhouse, located at 301 Whipp Drive, Leesburg VA 20175. All three Association meetings will be held on March 19th at staggered times.

As a member of the Association, you may become a candidate for the elections. To become a candidate, your assessment payments must be current and if applicable any rules violation assessments/infraction should be resolved. We encourage all who have a sincere desire to serve your community to get involved.

As you are aware there are three Associations, each lot/owner is part of TWO Associations within the community.

  • East Stratford Residential (All owners are part of Residential)
  • East Stratford A&B – Shirley, Shadwell, Cagney, Duvall, Parkgate, Jennings
  • East Stratford C&D – Baish, Rusert, Ebaugh, Hanrahan, Morrisett, Whipp

Depending on the street in which your home is located determines if you are also part of A&B or C&D. If you are unsure which "sub-association" you belong to, please refer to the streets noted above or contact management to further assist.

Below are the details of each Associations open board seats, along with nomination forms should you wish to submit your name for consideration and inclusion with the Annual Meeting mailings.

East Stratford Residential

There are TWO (2) positions up for election to the East Stratford Residential Board of Directors; both seats will be for three-year terms and candidates are now being solicited.

Here is a Nomination Petition & Questionnaire to be completed and returned to Sequoia Management Company, Inc., at the address listed below no later than Friday, February 16, 2024.

East Stratford A&B

There are TWO (2) positions available on the East Stratford A&B Board of Directors, for three-year terms and candidates are now being solicited.

Here is a Nomination Petition & Questionnaire to be completed and returned to Sequoia Management Company, Inc., at the address listed below no later than Friday, February 16, 2024.

East Stratford C&D

There are THREE (3) positions up for election on the East Stratford C&D Board of Directors, for staggered terms. Term lengths will be determined by the amount of votes each candidate receives.

Here is a Nomination Petition & Questionnaire to be completed and returned to Sequoia Management Company, Inc., at the address listed below no later than Friday, February 16, 2024.

Nomination forms may also be faxed or emailed by February 16, 2024.

East Stratford Homeowners Association
c/o Sequoia Management Company, Inc.
13998 Parkeast Circle
Chantilly, VA 20151
Email: [email protected]
Fax 703.968.0936

Your participation in the operation of East Stratford is essential. With the dedicated involvement of every Owner, the Association is able to function in a manner that benefits the property and members of the Association. If you have any questions related to the upcoming meetings, please contact Shannon Cook at [email protected] or 703-803-9641. We look forward to seeing you all at the 2024 Annual Meetings.

Attention East Stratford Residential Residents,

Please be advised that when the school returns to session this year, beginning August 24, 2023, the pool hours will change as noted below:

Monday – Friday – 5 – 8:30 PM
Saturday & Sundays – 11:30 AM -7:30 PM

Also note that on September 1st & September 4th the pool hours will be – 11:30 AM-7:30 PM due to no school on Friday, September 1st & the Labor Day holiday on Monday, September 4th.

If you have any additional concerns or questions related to this update, please email [email protected] / [email protected] or call 703-803-9641.

Thank you.

Sincerely,

Alyse Zilleruelo
Administrative Assistant
Sequoia Management Company, Inc.
703-803-9641

Attention East Stratford Residents,

We are pleased to announce that the East Stratford Residential Board of Directors has approved an erosion control project to help stabilize the area near the lake & the pool. The area is on the path by the bench directly behind the pool deck. The project will consist of the addition of a rock/boulder landing area. This work is scheduled to take place beginning July 13, 2023, and will have little to no impacts to the community.

Please see below some expected impacts from the contractor:

  • The project will take 4 to 5 business days to complete
  • Light dust from excavating to be expected
  • Machine noise can be expected periodically

We ask that you make all members of your household aware of this project and advise them to avoid this area during the project, specifically children.

If you have any questions or concerns related to this update. Please call 703-803-9641 or email [email protected].

Thank you.

Attention East Stratford Residents:

As you are aware, the East Stratford Association’s have engaged, TruGreen to complete a series of tick treatment sprays in the community. The second treatment will be done, weather permitting, on Friday, June 30, 2023. TruGreen will be posting signs 48 hours in advance of the treatment. Please be advised that after it rains, there will be a large outbreak of insect activity. 

Please take time to review the following Precautionary Statement regarding these treatments:

PRECAUTIONARY STATEMENTS:

Hazards to Humans (and Domestic Animals) CAUTION

Harmful if swallowed, inhaled or absorbed through skin. Avoid contact with skin, eyes or clothing. Avoid breathing spray mist. Wash thoroughly with soap and water after handling and before eating, drinking, chewing gum, or using tobacco. Remove contaminated clothing and wash before reuse. All pesticide handlers (mixers, loaders and applicators) must wear long-sleeved shirt and long pants, socks, shoes and chemical-resistant gloves. After the product is diluted in accordance with label directions for use, and/or when mixing and loading using a closed spray tank transfer system (such as U-Turn®), or an in-line injector system, shirt, pants, socks, shoes and waterproof gloves are sufficient. In addition, all pesticide handlers must wear a respiratory protection device1 when working in a non-ventilated space. All pesticide handlers must wear protective eyewear when working in non-ventilated space or when applying termiticide by rodding or sub-slab injection. Use one of the following NIOSH approved respirator with any R, P or HE filter or a NIOSH approved respirator with an organic vapor (OV) cartridge or canister with any R, P or HE prefilter.

If you have any questions or concerns, please contact Shannon Cook, [email protected] or Alyse Zilleruelo, [email protected] or call at 703-803-9641.

Alyse Zilleruelo
Administrative Assistant 
Sequoia Management Company, Inc.
703-803-9641

Attention All East Stratford C&D Residents who have children that go to Frederick Douglass Elementary School:

As a reminder, the Asphalt & Concrete project will be completed on June 8, 2023, however it will impact the busses normal pick-up routes for Elementary school kids. No street parking will be permitted between the hours of 9 AM – 5 PM on Baish, Hanrahan, Morrissett & Whipp Drive.

Parents, please be aware that on Thursday, June 8, 2023, school buses that currently have bus stops on Whipp Dr. will be picking up at alternate locations (Hope Pkwy. & Whipp Dr.). The alternate stop locations will be communicated to the parent’s tomorrow June 6, 2023, from Frederick Douglass Elementary School, so everyone is aware that we will not be servicing any bus stops currently on Whipp Dr., allowing road work to continue without disruption.

If you have any questions or concerns, please email [email protected] / [email protected] or call 703-803-9641.

Thank you.

 

Please be advised that the East Stratford C&D Board of Directors has contracted with Dominion Paving to conduct sidewalk concrete replacements, crack sealing/filling, parking space/pavement markings, & yellow curb painting throughout the townhome section and some of the single-family home section of the community. 

This work will affect a majority of the community and directly impacts townhome parking.

Please pay careful attention to the dates below and times impacting your section of the community.

Residents WILL BE REQUIRED to move their cars and remain off the specified streets during these times, in accordance with the below traffic / parking information.

If you require use of your cars on these dates, do not leave your vehicles parked in your driveways/garages, as you will not be able to exit driveways during certain phases of the project.

The schedule is as follows, but is subject to change due to inclement weather:.

Dates STREET PARKING IMPACTED TRAFFIC/PARKING INFORMATION
Phase 1
Concrete Work
Thursday, May 25
Miscellaneous areas throughout community as marked by Orange spray paint & No Parking Signage Beginning at 7 AM, Dominion Paving will be doing concrete replacements to sidewalks, curbs, etc. Several “NO PARKING” signs will be placed around the community in impacted area, 48 hours prior, stating “To stay 30 feet away from the orange “X’s” marked in orange spray paint.
Phase 2
Pressure Washing
Tuesday, May 30
No Impacts to parking – Recommended to avoid parking near any fire lanes/yellow curbs Dominion Paving will be pressure washing the yellow curbs in the community. No impact to traffic or parked cars, as long as no one is parked along the fire lanes.
Phase 3
Crack Seal/Fill
Thursday, June 1
Throughout community Beginning at 7 AM, Dominion Paving will start crack filling the streets. No impact to traffic & parked cars. The material dries very quickly, and the Dominion Paving Crew is mindful of blocking off and opening small areas as they move through the community. Recommended to not park on streets, but not a requirement.
Phase 4
Restriping/Curb Painting
Tuesday, June 6 & Thursday, June 8
Tuesday, June 6: Ebaugh & Rusert

Thursday, June 8: Baish & Whipp Hanrahan, & Morrisset

On the days indicated NO STREET PARKING WILL BE PERMITED between the hours of 9 AM and 5 PM. Several “NO PARKING” signs will be placed around the community 48 hours prior to the project beginning. **If access to your vehicle is needed on these days assure you relocate the vehicles to an area where parking is permitted and DO NOT leave them in your driveway/garage.

**NOTE: Vehicles will need to be removed by the above times on your scheduled workday. ANY VEHICLE THAT IS NOT REMOVED BY THE SCHEDULED TIME LISTED ABOVE WILL BE REMOVED BY THE ASSOCIATION’S TOWING CONTRACTOR AT THE OWNER’S EXPENSE. SHOULD YOUR VEHICLE BE TOWED YOU WILL NEED TO CONTACT BATTLEFIELD TOWING AT 703-378-0059 TO RECOVER YOUR VEHICLE. THERE WILL BE A MINIMUM CHARGE OF $125.00/PER VEHICLE.

When parking on the single-family home streets, please be courteous to your neighbors and DO NOT block mailboxes, driveways, etc. You are also able to park in the clubhouse parking lot, overnight on ALL above dates noted without being towed. Please contact Shannon Cook at Sequoia Management at [email protected] or [email protected] or call (703) 803-9641, if you have any questions or concerns related to this matter.

East Stratford Residential Updates

2023 Pool Opening

East Stratford Pool Pass

As a reminder, we are pleased to announce that the 2023 swimming pool season is right around the corner!

**Please ensure you have registered for your digital pool pass NO LATER than MAY 22, 2023. Without registering you will not be allowed to access the pool on opening weekend.

How to register and the pool rules can be found on the community webpage at eaststratfordhoa.com/pool


Tick Treatment Update

TrueGreen tick treatment

East Stratford Association has recently hired TruGreen to complete a series of tick treatment sprays in the community. The first treatment will be done, weather permitting, on Monday, May 1, 2023, with the following treatments each 4-6 weeks apart. TruGreen will be posting signs 48 hours in advance of each treatment.

Please take time to review the following Precautionary Statement regarding these treatments:

PRECAUTIONARY STATEMENTS:

Hazards to Humans (and Domestic Animals) CAUTION

Harmful if swallowed, inhaled or absorbed through skin. Avoid contact with skin, eyes or clothing. Avoid breathing spray mist. Wash thoroughly with soap and water after handling and before eating, drinking, chewing gum, or using tobacco. Remove contaminated clothing and wash before reuse. All pesticide handlers (mixers, loaders and applicators) must wear long-sleeved shirt and long pants, socks, shoes and chemical-resistant gloves. After the product is diluted in accordance with label directions for use, and/or when mixing and loading using a closed spray tank transfer system (such as U-Turn®), or an in-line injector system, shirt, pants, socks, shoes and waterproof gloves are sufficient. In addition, all pesticide handlers must wear a respiratory protection device1 when working in a non-ventilated space. All pesticide handlers must wear protective eyewear when working in non-ventilated space or when applying termiticide by rodding or sub-slab injection. Use one of the following NIOSH approved respirator with any R, P or HE filter or a NIOSH approved respirator with an organic vapor (OV) cartridge or canister with any R, P or HE prefilter.

If you have any questions or concerns, please contact Shannon Cook, [email protected] or Alyse Zilleruelo, [email protected] or call at 703-803-9641.

East Stratford A&B Updates – Architectural Inspection Reminder

Please take note that Sequoia Management will begin the Annual Architectural Inspections in early May 2023. Please make sure to address any exterior items that may need attention in order to avoid receiving a violation notice. Some common items we look for are posted below. Please note this list is not all inclusive and additional items may be cited if they are not in compliance with the Communities Architectural Guidelines/Standards.

  • Lawn Maintenance: Overgrown lawns, weeds in lawns and landscape beds, dead or dying bushes, trees, and plants
  • Paint: Chipping, peeling, bubbling or fading of paint on trim, shutters and front doors.
  • Miscellaneous Items: Public view storage of trash cans, recycling bins and miscellaneous items such as newspapers, garden tools, children’s toys, etc.
  • Repairs: Items in need of repair such as removal of mold/dirt from roof; rotted wood trim; broken fences, gates or boards; missing or damaged shutters; etc.
  • Maintenance: Items in need of maintenance such as yard work, deck and fence stain, cleaning of steps, fences, mailbox posts, etc.


East Stratford C&D Updates – Architectural Inspection Updates

The East Stratford C&D annual inspections have already taken place for Spring 2023. If you received a letter in the mail pertaining to violation(s) regarding the exterior of your home and need clarification on the noted items, an extension to remedy your violations, or need to submit an application to the architectural committee, please contact Shannon Cook, [email protected] or Alyse Zilleruelo, [email protected] or call 703-803-9641.

If you have already remedied your violation(s), we ask that you contact us and let us know, so we can reinspect and close the violation as needed.

If you have any other questions or concerns regarding any of the following updates, please contact management at 703-803-9641 or email Shannon Cook, [email protected] or Alyse Zilleruelo, [email protected].

Thank you.

Attention All East Stratford Residents,

Please see below updates pertaining to the East Stratford community.

East Stratford Residential Board Meeting

The East Stratford Residential Board meeting has been rescheduled from May 23 to May 4 at 6:30 PM via zoom. If you are interested in attending the next Board of Directors meeting, please register by emailing [email protected] for the zoom link.

Little Library at the ClubhouseLittle Free Library

We are happy to announce a new addition to the East Stratford Community. Thank you, Colin Lavery, for installing and putting this whole project together. We encourage all residents to participate & add to the little library, located to the left of the entrance doors of the Clubhouse.

A good way to locate the little library or any little library, is by going onto littlefreelibrary.org/map/

Trex Challenge Update

As you may be aware, the whole community was participating in a trex recycling challenge. As a result, the community collected 412 pounds of recycled plastic! While we missed the 500 lb mark, we wanted to thank everyone in the community for participating. Stay tuned for future ways to participate.

 

East Stratford C&D – 2nd Quarter 2023 Application

East Stratford C&D Quarterly Rental Parking Program. Each quarter the HOA Board of Directors allocates several visitor spaces within Section C of the community (the townhomes – Baish, Rusert, Ebaugh Drives) for rental by homeowners. HOA members in good standing can apply for a hangtag that authorizes them to park in any open visitor space throughout the quarter. Applications for the 2nd quarter of 2023 (April – June) are due NO LATER THAN March 10, 2023. If you are already enrolled, you DO NOT need to resubmit a new application, as your prior application will automatically be resubmitted for consideration. If you are currently renting a space and are no longer interested in participating in the program, please let us know, as spaces are limited.

At this time the Board has voted unanimously to continue to allow a maximum of 15 spaces with the quarterly charge remaining at $175.00. If the amount of interested parties exceeds the 15 allocated spaces, the Board may reconsider the charge for the next quarter and all interested parties will be contacted regarding any additional increase to the cost. All hangtags are issued for a one-quarter period and are subject to a price adjustment in future quarters depending upon demand.

How It Works

The rental fees will be in addition to the regular HOA quarterly dues and are due at the same time as the quarterly HOA dues. Each homeowner who participates will be given a single hangtag to place on their rearview mirror. The hangtag will be valid for three (3) months and can be used as needed between the homeowner’s vehicles and guests. If a vehicle is displaying the current-quarter hangtag issued to the homeowner, the vehicle will not be towed from a visitor space, provided that the hangtag is readily visible through the windshield and that the homeowner and vehicle are in compliance with all other HOA rules, local ordinances and state law.

Homeowners will be able to park in any unused visitor parking spaces when displaying the hangtag. No specific visitor parking space will be assigned. Homeowners will be able to apply for a new hangtag/rental each quarter. Note, however, that the cost will be determined by the number of residents applying to participate in the program. The rental fee will be subject to change, as described below.

Under this program, only one (1) additional space will be available per home. The proposed rental charge will be finalized by the Board based upon the number of homeowners that apply for the spaces. If during a course of a quarter additional homeowners indicate an interest in renting a visitor parking space, the Board will consider the rental charge at the next quarterly meeting and raise the amount accordingly prior to issuing hangtags for the following quarter. The price will be set in order to achieve maximum parking flexibility as houses are sold or growing families need additional space.

New hangtag inserts will be issued each quarter. The color/content will change from quarter to quarter and cannot be reused. In addition to potential cost increases, the Board may re-evaluate the number of visitor spaces assigned to C&D rental and increase or decrease the spaces allocated as experience indicates. Revenue from the rentals will be deposited into the HOA common funds and will be factored into the annual budgeting process. In time, the extent of participation in the program should establish a fairly predictable rental charge.

This program will have no effect on the existing parking rules within the East Stratford C&D community. All existing HOA regulations will continue to be enforced, including the towing of second cars parked in driveways that are blocking a portion of the sidewalk.

Click here to download the application for a quarterly residential parking program. If you are interested in signing up for an additional parking space (one per household) for the 2nd quarter of 2023 (April – June) please complete the attached form and submit it no later than March 10, 2023. Again, if you are already participating in the program, no additional application is necessary unless your information has changed, or you wish to withdrawal your application.

If you have any questions, please feel free to contact me at Sequoia Management (703-803-9641), fax (703-968-0936), or email ([email protected]).

Email sent on 2/16/23

Attention Baish, Ebaugh & Rusert Residents

On March 7th, 2023, we will be upgrading & replacing the current cluster mailboxes throughout the above-mentioned streets.

The new boxes will be for the residents on Baish, Ebaugh & Rusert Drive.

In order to access your new mailbox, you will need to obtain your new mailbox keys.

In order to obtain your new mailbox keys, please come to the East Stratford Clubhouse on February 22, 2023, between 6 – 6:30 PM with a valid drivers license and management will be present to hand these out as needed. If you are unable to obtain your mailbox keys at this date & time, there will be another attempt to hand deliver the mailbox keys in the following weeks.

Board members from the community will be attempting to deliver your new mailbox keys to your door between February 24th – February 27th in the evenings between 5 and 7 PM.

If you hear a knock on your door, it is likely a Board member attempting to deliver your new keys.

If we are unable to reach you (door-to-door) mailbox keys will be available for pickup at the Sequoia Management offices located at 13998 Parkeast Circle, Chantilly, VA 20151, beginning March 1st, 2023. Please contact Alyse Zilleruelo to schedule an appointment to obtain your keys [email protected]. If you schedule an appointment to come into the Sequoia offices, please bring some form of identification to confirm your mailing address.

IMPORTANT NOTES:

  1. SOME CUSTOMERS MAY END UP WITH A CHANGE IN THEIR MAIL SLOT NUMBER.
    For example, if you were previously Slot 4 on your old mailbox, you may be slot 9 in your new mailbox. This information will be on the envelope that your new keys come in. This will only affect some customers; most customers will retain the same mail slot.
  2. ALL mail will be removed from the current boxes on March 6, 2023 by the post office and will be returned with normal mail delivery services resuming on March 8, 2023.

Lastly, please note, these are brand-new keys, and brand-new locks. These locks can be a little more finicky at first, until there is some wear to the key and lock. All the keys have been tested, so please double check your slot number and attempt to access your mailbox again before contacting us. Additionally, please be sure NOT to attempt to use your old keys in the new box, or your new keys in your old box!

If issues or questions arise, please contact us for further assistance at 703-803-9641 or via email at [email protected].

Thank You!

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