The Board of Directors is keeping a close eye on updates from local government, county departments, the pool company, and our legal representation related to the upcoming pool season. Governor Northam has recently announced that Loudoun County will not be reopening for Phase 1 until at least May 28th. Pools that open in Phase 1 are restricted to less than 10 individuals, no tables or chairs are available for use, and individuals in the pool are limited to swimming laps.

The Board of Directors is continuing to move forward and to carefully prepare for a pool season that follows the guidance of state and local authorities. We will continue to update East Stratford residents with the latest information as it becomes available. We also recommend that homeowners continue to submit pool pass forms and review the pool rules to ensure they are ready for the pool season.

UPDATE: You can now submit your pool pass forms online, please visit eaststratfordhoa.com/poolreg to register for pool passes/stickers.

**Note if you have already submitted your application you do not need to resubmit online.**

Attention Homeowners! 

Due to past shortfalls with achieving quorum and in an attempt to make it convenient for residents to attend the Annual Meeting, the Board of Directors for all three East Stratford Associations have voted to hold the 2020 Annual Meeting of each Association on the same night, March 4, 2020, at staggered times. Below please find and read the narratives relating to each Association to which you belong for attendance at the Annual Meeting. 

6 PM – East Stratford Phase C&D Homeowners Association, Inc.

C&D proxy form

Registration for the 2020 Annual Meeting for the C&D Association will begin promptly at 6 PM. Call To Order for this meeting will be at 6:15 PM. Pursuant to the 2015 amended Bylaws of the Association, East Stratford Phase C&D must reach a quorum of 10% (17 homes) in order to hold this meeting.  

6:35 PM – East Stratford Residential Community Association, Inc.

Residential proxy form

**All residents at East Stratford are members of the East Stratford Residential Community Association and therefore, should attend this meeting. **

Registration for the 2020 Annual Meeting for the Residential Community Association will begin promptly at 6:35 PM. Call To Order for this meeting will be at 6:45 PM.

** Please be advised that there is an additional open seat on the Residential Board of Directors that will be appointed by the Board.  This is a 2 year term, beginning 2020 and ending in 2022.  If you are interested in serving please contact Shannon Cook.**

7:05 PM – East Stratford Phase A&B Homeowners Association, Inc.

A&B proxy form

Registration for the 2020 Annual Meeting for the A&B Association will begin promptly at 7:05 PM. Call To Order for this meeting will be at 7:15 PM. Pursuant to the Bylaws of the Association, East Stratford Phase A&B must reach a quorum of 10% (20 homes) in order to conduct this meeting.

Not able to attend?

The Board understands and accepts that not everyone will be able to attend this meeting; therefore, if you cannot attend this meeting, PLEASE fill out the proxy form and email to Shannon Cook as soon as possible, but no later than 5 PM. on March 3, 2020.

*Please note that such proxy shall be deemed revoked only upon actual attendance by the person submitting the proxy.

We appreciate your cooperation in this mutual effort to ensure that quorum is achieved in all East Stratford annual meetings this year.

Attention A&B Homeowners:

Please be reminded that the new parking policy rules are effective beginning Monday, August 20, 2018. The policies affect all parking in unmarked/open spaces by residents and their guests.

Please see the Parking Rules – Amendment Summary below:

• Each townhome in Section A has received 2 hang tags. These hang tags only need to be used when a resident or visitor is parked in an unmarked (not numbered) parking space between 12:00 AM (midnight) – 6:00 AM.
• Any vehicle parked in an unmarked (not numbered) parking space between 12:00 AM (midnight) – 6:00 AM must display a hang tag on the rear-view mirror. The hang tag must be visible and verifiable by looking through the front windshield.
• Any vehicle parked in an unmarked (not numbered) parking space without a verifiable hang tag is subject to towing, without further notice, 7 days per week.
• Both residents and visitors of residents are required to abide by these parking rules.
• Having a hang tag does not guarantee you a parking space, but it does authorize that vehicle to park within the townhome section if the tag is displayed correctly.
• Unmarked (not numbered) parking spaces are available on a first come, first serve basis.
• Hang tags are non-transferable and not meant to be sold, rented, transferred or shared with neighbors.
• Replacement hang tags cost $10 each. Please contact Sequoia Management immediately if your hang tag is lost or stolen, as the status of the tag and serial number correlated with your property must be updated.
• The Board of Directors recommends locking all vehicles for general safety as well as to prevent theft of hang tags.
  Vehicles blocking or impeding pedestrian access to sidewalks is a violation of the Loudoun County public safety rules.
• The regulations that exist for residents to acquire and use numbered spaces remains the same, and are listed in the Resolution. Vehicles parked in numbered spots with owner permission do not require hang tags.
• Please note, that while the new parking policy goes into effect today, the Board of Directors and Management have established a 30-day grace period of enforcement of these regulations. During the grace period warning stickers will be placed on vehicles in violation of policies.

Towing of vehicles in violation of policies are effective beginning Tuesday, September 18, 2018.

If you did not receive your hang tags or have any questions regarding the new policies, please contact Shannon Cook at Sequoia Management or 703-803-9641.

Attention All East Stratford Homeowners:

Due to past shortfalls with achieving quorum and in an attempt to make it convenient for residents to attend the Annual Meeting, the Board of Directors for all three East Stratford Associations have voted to hold the 2018 Annual Meeting of each Association on the same night, March 26, 2018, at staggered times. Below please find and read the narratives relating to each Association to which you belong for attendance at the Annual Meeting.

East Stratford Phase C&D Homeowners Association, Inc.

Registration for the 2018 Annual Meeting for the C&D Association will begin promptly at 6:00 PM. Call To Order for this meeting will be at 6:15 PM. Pursuant to the 2015 amended Bylaws of the Association, East Stratford Phase C&D must reach a quorum of 10% (17 homes) in order to conduct this meeting.
**Candidate Thy Nguyen bio for C&D

East Stratford Residential Community Association, Inc.- **All residents at East Stratford are members of the East Stratford Residential Community Association and therefore, should attend this meeting.**

Registration for the 2018 Annual Meeting for the Residential Community Association will begin promptly at 6:35 PM. Call To Order for this meeting will be at 6:45 PM. Pursuant to the Bylaws of the Association, East Stratford Residential must reach a quorum of 10% (37 homes) in order to hold this meeting.

East Stratford Phase A&B Homeowners Association, Inc.

Registration for the 2018 Annual Meeting for the A&B Association will begin promptly at 7:05 PM Call To Order for this meeting will be at 7:15 PM Pursuant to the Bylaws of the Association, East Stratford Phase A&B must reach a quorum of 10% (20 homes) in order to hold this meeting.
**Candidate Cathy Zimmerman bio for A&B

The Board of Directors for each association understands and accepts that not everyone will be able to attend this meeting; therefore, if you cannot attend this meeting, PLEASE fill out the attached proxy form (for the appropriate associations) and send back to my office as soon as possible, but no later than 5:00 PM on March 23, 2018. Please note that such proxy shall be deemed revoked only upon actual attendance by the person submitting the proxy.

Proxy forms

A&B Proxy form
C&D Proxy form
Residential Proxy form

We appreciate your cooperation in this mutual effort to ensure that quorum is achieved in all East Stratford annual meetings this year.