The Board of Directors for all three East Stratford Associations has scheduled the 2025 Annual Meetings for Tuesday, March 11, 2025, with staggered start times. This arrangement addresses previous quorum challenges while making it more convenient for residents to attend.
Important: If any association fails to achieve quorum during its scheduled meeting, a Second Attempt meeting will be convened 5 minutes later. Per our bylaws, this second meeting requires only half the original quorum requirement to conduct official business.
Below, please find and read the narratives relating to each Association you belong to for attendance at the Annual Meeting.
East Stratford Phase A&B Homeowners Association, Inc.
| Time | Agenda (pdf) |
|---|---|
| 6 PM | Registration |
| 6:05 PM | Call To Order |
| 6:10 PM | Second Attempt (if required) |
** Phase A&B must reach a quorum of 10% (20 homes) to conduct this meeting.
East Stratford Residential Community Association, Inc.
| Time | Agenda (pdf) |
|---|---|
| 6:35 PM | Registration |
| 6:45 PM | Call To Order |
| 6:50 PM | Second Attempt (if required) |
** East Stratford Residential must reach a quorum of 10% (37 homes) to conduct this meeting.
NOTE: All East Stratford residents are members of the East Stratford Residential Community Association and should attend this meeting.
East Stratford Phase C&D Homeowners Association, Inc.
| Time | Agenda (pdf) |
|---|---|
| 7 PM | Registration |
| 7:05 PM | Call To Order |
| 7:10 PM | Second Attempt (if required) |
** Phase C&D must reach a quorum of 10% (17 homes) to conduct this meeting.
We recognize that not everyone can attend the Annual Meeting. If you cannot join us, please complete the attached proxy form for each association you belong to and return it to our office by 5 PM on Monday, March 10. Please note that your proxy remains in effect unless you personally attend the meeting, which automatically revokes it.
FREE Reusable Shopping Bags Available at Annual Meeting
At the upcoming Annual Meeting, we’ll distribute free reusable shopping bags provided by Loudoun County as part of their plastic reduction initiative. Each household represented at the meeting will receive two bags (while supplies last).
If you can’t stay for the entire meeting? No problem – simply visit the Clubhouse, complete your proxy form, and pick up your complimentary bags. We look forward to seeing you there.
Thank you for helping to achieve quorum for all East Stratford associations this year. Your participation, whether in person or by proxy, is greatly appreciated.
East Stratford Homeowners Association
c/o Sequoia Management Company, Inc.
13998 Parkeast Circle
Chantilly, VA 20151