Dear East Stratford C&D Residents,

I hope this email finds you well.

The East Stratford C&D HOA Board of Directors is continuing the Quarterly Rental Parking Program for the 2nd quarter of 2025 (April-June). Each quarter, the Board allocates a limited number of visitor spaces within Section C (townhomes on Baish, Rusert, and Ebaugh Drives) for rental by homeowners in good standing.

If you are interested in securing a rental parking space, please submit your application by March 20. If you are already enrolled in the program, you do not need to reapply—your previous application will automatically be resubmitted unless you notify us otherwise. If you currently rent a space and no longer wish to participate, please let us know, as spaces are limited.

Program Details

• A maximum of 15 visitor parking spaces will be available for rental.
• The rental fee remains $150 per quarter, and regular HOA dues.
• If demand exceeds 15 spaces, the Board may consider adjusting the fee for future quarters.
• Each participating homeowner will receive one (1) hangtag valid for the quarter, allowing parking in any open visitor space.
• The hangtag must be visible to prevent towing and is transferable between the homeowner’s vehicles and guests.
• New hangtags will be issued each quarter—please ensure you use the correct hangtag for the current quarter to avoid towing.

Application & Payment Process

• Rental fees are due at the same time as quarterly HOA dues.
• Homeowners may apply for one (1) rental space per household each quarter.
• Spaces are not assigned, and parking is available in any open visitor spot.
• Future rental fees may be adjusted based on demand and program participation.

Important Reminder: This program does not impact existing HOA parking rules, including regulations on second cars in driveways that block sidewalks. All current HOA parking policies will continue to be enforced.

You can download the application here. If you wish to apply for a rental space for the second quarter of 2025, please complete and submit your application by March 20, 2025.

If you have any questions, please don’t hesitate to contact me at Sequoia Management at 703-803-9641 or email Shannon@sequoiamgmt.com.

Thank you for your attention, and we appreciate your cooperation in making our community a great place to live.

The Board of Directors for all three East Stratford Associations has scheduled the 2025 Annual Meetings for Tuesday, March 11, 2025, with staggered start times. This arrangement addresses previous quorum challenges while making it more convenient for residents to attend.

Important: If any association fails to achieve quorum during its scheduled meeting, a Second Attempt meeting will be convened 5 minutes later. Per our bylaws, this second meeting requires only half the original quorum requirement to conduct official business.

Below, please find and read the narratives relating to each Association you belong to for attendance at the Annual Meeting.
 

East Stratford Phase A&B Homeowners Association, Inc.

** Phase A&B must reach a quorum of 10% (20 homes) to conduct this meeting.

East Stratford Residential Community Association, Inc.

** East Stratford Residential must reach a quorum of 10% (37 homes) to conduct this meeting.

NOTE: All East Stratford residents are members of the East Stratford Residential Community Association and should attend this meeting.

East Stratford Phase C&D Homeowners Association, Inc.

** Phase C&D must reach a quorum of 10% (17 homes) to conduct this meeting.

We recognize that not everyone can attend the Annual Meeting. If you cannot join us, please complete the attached proxy form for each association you belong to and return it to our office by 5 PM on Monday, March 10.  Please note that your proxy remains in effect unless you personally attend the meeting, which automatically revokes it.

FREE Reusable Shopping Bags Available at Annual Meeting

At the upcoming Annual Meeting, we’ll distribute free reusable shopping bags provided by Loudoun County as part of their plastic reduction initiative. Each household represented at the meeting will receive two bags (while supplies last).

If you can’t stay for the entire meeting? No problem – simply visit the Clubhouse, complete your proxy form, and pick up your complimentary bags. We look forward to seeing you there.

Thank you for helping to achieve quorum for all East Stratford associations this year. Your participation, whether in person or by proxy, is greatly appreciated.

East Stratford Homeowners Association
c/o Sequoia Management Company, Inc.
13998 Parkeast Circle
Chantilly, VA 20151