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Author: Carly
Attention East Stratford Residents,
Do you want to make a real impact in our community? Love bringing people together and creating memorable experiences? Then we need YOU on the Social Committee!
After many years of hosting amazing events, our current committee members will be stepping down at the end of 2024. Without new volunteers, there won’t be any community events in 2025.
Why Should You Join?
- Make a Difference: Help shape the future of our neighborhood.
- Get Creative: Bring your ideas to life and plan those fun and meaningful events!
- Build Community: Meet new people and strengthen connections within East Stratford.
- Have Fun: Enjoy the thrill of organizing and attending exciting activities!
Volunteering with the Social Committee is your chance to contribute, connect with fellow residents, and help plan events that everyone will enjoy. Whether you want to lead an event, share ideas, or simply lend a hand, we’d love to have you! Volunteerism time commitments can range from 1 hour a month to 4-6 hours a month depending on the number of volunteers & the number of events planned.
Ready to Get Started? Contact Shannon Cook at [email protected] to find out how you can help. Don’t wait—let’s work together to keep East Stratford vibrant and connected!
We’re excited to hear from you! Let’s make magic happen! 🎉
Attention Residents:
The East Stratford A&B Board is considering replacements for the playground located on Shirley Square. Please complete this survey so the Board can consider feedback from residents in any replacement decisions. Please complete the survey NO LATER than October 15, 2024.
Attention East Stratford C&D Residents:
Residential Quarterly Rental Parking Program
Each quarter the HOA Board of Directors allocates several visitor spaces within Section C of the community (the townhomes – Baish, Rusert, Ebaugh Drives) for rental by homeowners. HOA members in good standing can apply for a hangtag that authorizes them to park in any open visitor space throughout the quarter. Applications for the 4th quarter of 2024 (October – December) are due NO LATER THAN September 25, 2024. If you are already enrolled, you DO NOT need to resubmit a new application, as your prior application will automatically be resubmitted for consideration. If you are currently renting a space and are no longer interested in participating in the program, please let us know, as spaces are limited.
At this time the Board has voted unanimously to continue to allow a maximum of 15 spaces with the quarterly charge remaining at $175.00. If the amount of interested parties exceeds the 15 allocated spaces, the Board may reconsider the charge for the next quarter and all interested parties will be contacted regarding any additional increase to the cost. All hangtags are issued for a one-quarter period and are subject to a price adjustment in future quarters depending upon demand.
How It Works
The rental fees will be in addition to the regular HOA quarterly dues and are due at the same time as the quarterly HOA dues. Each homeowner who participates will be given a single hangtag to place on their rearview mirror. The hangtag will be valid for three (3) months and can be used as needed between the homeowner’s vehicles and guests. If a vehicle is displaying the current-quarter hangtag issued to the homeowner, the vehicle will not be towed from a visitor space, provided that the hangtag is readily visible through the windshield and that the homeowner and vehicle are in compliance with all other HOA rules, local ordinances and state law.
Homeowners will be able to park in any unused visitor parking spaces when displaying the hangtag. No specific visitor parking space will be assigned. Homeowners will be able to apply for a new hangtag/rental each quarter. Note, however, that the cost will be determined by the number of residents applying to participate in the program. The rental fee will be subject to change, as described below.
Under this program, only one (1) additional space will be available per home. The proposed rental charge will be finalized by the Board based upon the number of homeowners that apply for the spaces. If during a course of a quarter additional homeowners indicate an interest in renting a visitor parking space, the Board will consider the rental charge at the next quarterly meeting and raise the amount accordingly prior to issuing hangtags for the following quarter. The price will be to set in order to achieve maximum parking flexibility as houses are sold or growing families need additional space.
New hangtags will be issued each quarter and are only valid for that quarter, you MUST ensure you are using the current/valid hangtag during the appropriate quarter OR you may be towed. For example, if you are currently enrolled in the 3rd quarter (July – September) and reenroll for the 4th quarter (October – December) you MUST assure that you are using the proper hangtag within those date frames to avoid being towed, DO NOT replace the 3rd quarter hangtag with your 4th quarter hangtag until the start of the 4th quarter. The color/content will change from quarter to quarter and cannot be reused. In addition to potential cost increases, the Board may re-evaluate the number of visitor spaces assigned to residential rental and increase or decrease the spaces allocated as experience indicates. Revenue from the rentals will be deposited into the HOA common funds and will be factored into the annual budgeting process. In time, the extent of participation in the program should establish a fairly predictable rental charge.
This program will have no effect on the existing parking rules within the East Stratford C&D community. All existing HOA regulations will continue to be enforced, including the towing of second cars parked in driveways that are blocking a portion of the sidewalk.
Here is the application for a quarterly residential parking program. If you are interested in signing up for an additional parking space (one per household) for the 4th quarter of 2024 (October – December) please complete the attached form and submit it no later than September 25, 2024. Again, if you are already participating in the program, no additional application is necessary unless your information has changed or you wish to withdrawal your application.
If you have any questions, please feel free to contact me at Sequoia Management (703-803-9641), fax (703-968-0936), or email [email protected].
NOTICE – PARKING BAY RESTENCILING – SEPTEMBER 2024
Please be advised that the Board of Directors has contracted Battlefield Towing. re-stencil the reserved parking space numbers within the town home section of the community. This work will affect the entire community and have a major impact on parking. Please pay careful attention to the dates below on which you will be affected. This work has been scheduled to occur on the following dates below in the chart. Please see the map with details.
This process WILL REQUIRE residents to move their cars and remain off their streets on specific dates & times (see below for details). Please ensure you plan ahead and do not leave your vehicles parked in any spaces in impacted areas.. The schedule is as follows, but is subject to change due to weather, please stay tuned to the association website, eaststratfordhoa.com for updates:
| DATES | AFFECT ON PARKING | TRAFFIC/PARKING INFORMATION |
|---|---|---|
| YELLOW SECTION Marked by STARS September 24, 2024, RAIN DATE – September 25, 2024 |
No parking from
8 AM – 4 PM in ANY PARKING BAYS WITHIN THE YELLOW section, MARKED WITH STARS from 162-176 & 200- 275 Shirley Square. |
Please remove vehicles by 8 AM on September 24, 2024, to allow for access to all areas. You may park at the pool parking lot or non-impacted areas of the community not being worked on during your impact times. **THE POOL PARKING IS ONLY INTENDED FOR RESIDENTS FROM THE “A” SECTION – IF PARKING IN THE POOL LOT, YOU MUST DIPSPLAY YOUR PARKING HANGTAG** |
| PINK SECTION Marked by X’s September 26,2024 RAIN DATE – September 27, 2024 |
No parking from 8 AM- 4 PM in ANY PARKING BAYS WITHIN THE PINK section MARKED WITH X’S from 101 – 152 Shirley Square :& Near 101 Shadwell Terrace. | Please remove vehicles by 8 AM on September 26, 2024, to allow for access to all areas. You may park at the pool parking lot or non-impacted areas of the community not being worked on during your impact times.**THE POOL PARKING IS ONLY INTENDED FOR RESIDENTS FROM THE “A” SECTION – IF PARKING IN THE POOL LOT, YOU MUST DIPSPLAY YOUR PARKING HANGTAG** |
**NOTE: Vehicles will need to be removed by 8 AM on your scheduled workday. Vehicles not removed will be subject to towing by the Association’s towing contractor AT THE EXPENSE OF THE HOMEOWNER. ANY VEHICLE THAT IS NOT REMOVED FROM THE COMMON AREA SPACES BY THE SCHEDULED TIME LISTED ABOVE WILL BE REMOVED AT THE OWNER’S EXPENSE. SHOULD YOUR VEHICLE BE TOWED YOU WILL NEED TO CONTACT BATTLEFIELD TOWING AT 703-378-0059 TO RECOVER YOUR VEHICLE. THERE WILL BE A MINIMUM CHARGE OF $175.00/PER VEHICLE.
** WHEN PARKING IN OTHER AREAS OF THE COMMUNITY DURING THE PROJECT PLEASE BE COURTEOUS AND DO NOT BLOCK DRIVEWAYS, MAILBOXES, ETC. **
**THE POOL PARKING IS ONLY INTENDED FOR RESIDENTS FROM THE “A” SECTION – IF PARKING IN THE POOL LOT, YOU MUST DISPLAY YOUR PARKING HANGTAG**
Please contact Shannon Cook at Sequoia Management, (703) 803-9641 OR via email at [email protected], if you have any questions.
Attention All Residents,
Please be advised that Keane Enterprises, the developer of Oaklawn, has scheduled a follow-up meeting at the community clubhouse on August 20th at 6:30 PM
The representatives have stated the purpose of the meeting is to address several important concerns previously raised.
All are encouraged and welcome to attend.
Questions should be directed to Andy Shuckra at [email protected]
Thank You.
Please be advised that the East Stratford Residential Board of Directors has contracted with Dominion Paving to conduct repairs to the asphalt trails & crack sealing, sealcoating & pavement markings at the clubhouse/pool parking lot.
Please pay careful attention to the below dates and times impacting the community. There will be minimal impacts during this project however, the trail & pool/clubhouse parking lot WILL BE CLOSED, in accordance with the below schedule.
The schedule is as follows, but is subject to change due to inclement weather, any changes will be sent out via email blast, as available. VIEW DETAILS
| Dates | Traffic/Parking Information |
|---|---|
| Phase 1 Asphalt Trail RepairsTuesday, June 18 & Wednesday, June 19,2024 |
Beginning at 7 AM, Dominion Paving will be doing asphalt trail repairs. The trail will be closed to pedestrian traffic on June 18 and June 19, 2024. The trails are expected to re-open on June 20, 2024. |
| Phase 2 Crack fill Trails and Clubhouse/Pool Parking LotMonday June 24 & Tuesday June 25, 2024 |
Beginning at 7 AM, Dominion Paving will be doing repairs to the clubhouse/pool parking lot and trails. The clubhouse/pool parking lot will be CLOSED on these days |
| Phase 3 Sealcoat/Stripe Clubhouse/Pool LotThursday, June 27, 2024 |
Beginning at 7 AM, Dominion Paving will be sealcoating & restriping the clubhouse/pool parking lot. The clubhouse/pool parking lot will be CLOSED for the day, and will re-open on June 28, 2024 |
Please contact Shannon Cook at Sequoia Management at [email protected] or [email protected] OR call 703-803-9641, if you have any questions or concerns related to this project.
Spread Your Community Spirit! The Social Committee Needs You!
The warm breeze of spring brings a flurry of exciting community events on the horizon. The Association is actively seeking passionate individuals to join the social committee and help plan these celebratory gatherings. Even if you can only lend a hand for a single event, your energy and involvement are invaluable.
Don't hesitate – reach out to [email protected] and let your community spirit shine!
Annual Meeting Summary Update
During the recent Annual meetings for the associations, new members were elected for East Stratford A&B, C&D & Residential.
We would like to welcome the new volunteers to the Board and thank those currently serving. See the updated Board members for each association below:
East Stratford Residential:
- Don Amos – President
- Cathy Zimmerman – Vice President
- Mike Cokain – Secretary
- Brent Chapman – At Large
- Vacant – Treasurer
East Stratford A&B:
- Isaac Bertramsen
- Matt Tregoning
- Don Amos
- Mark Lavery
- Beth Honcharski
**Officer positions will be determined at the next regular meeting**
East Stratford C&D:
- Nick Konovalov
- Amanda Gauldin
- Micky Samlok
- Katharine Schelhorn
- Vacant
**Officer positions will be determined at the next regular meeting**
We would like the to thank the following Board members for the time they served on the Board of Directors:
- Mike Cokain – East Stratford A&B
- Cathy Zimmerman – East Stratford A&B
- Patrick Kresslein-Duenkel – East Stratford C&D
- Tony Corona – East Stratford C&D
- Kevin Kennedy – East Stratford RESIDENTIAL
- Eric Vazquez – East Stratford Residential
Additionally, the East Stratford Residential Board and the East Stratford C&D Board have open seat(s), if you are interested in serving, please contact Shannon Cook at [email protected] 703-803-9641.
Shannon Cook, CMCA®, AMS®,PCAM®
Senior Community Manager
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
www.sequoiamanagement.com
703.803.9641 work
Attention Residents:
Please be advised the Board of Directors meeting for East Stratford Residential scheduled for March 26th has been rescheduled to March 28th at 6:30 PM and will be held via ZOOM. If you wish to attend the meeting, please contact Shannon Cook at [email protected].
Shannon Cook, CMCA®, AMS®,PCAM®
Senior Community Manager
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
sequoiamanagement.com
703.803.9641 work
Attention All East Stratford C&D residents,
Recently, the association has seen an increase in commercial vehicle storage within the community and has begun receiving increased complaints.
As you are aware, commercial vehicles are not permitted within the community per the Association’s Declaration, Section 8.2 (O) as well as the Parking Resolution which state:
Except in connection with construction activities, no commercial vehicles (vehicles in which commercial lettering or equipment is visible or which are larger than normally used for non-commercial purposes) or trailers, campers, recreational vehicles, boats or other large vehicles, including grounds maintenance equipment, ATV’s or dune buggies may be parked or used on any portion of the common area or on any portion of a lot visible from the common area or on another lot or on any public right of way within or adjacent to the property unless expressly permitted by the Board of Directors and then only in such parking areas or for such time periods (if any) as may be designated for such purposes by the Board of Directors. Parking of all such vehicles and related equipment, other than on a temporary and non-recurring basis, shall be in garages or in areas designated by the Board of Directors, if any.
The East Stratford C&D Board has asked that a reminder email be sent out to assure homeowners, residents and their guests are aware that any commercial vehicle parked within the community may be subject to towing without further notice after 7 PM. Beginning September 25, 2023, the association will begin towing all commercial vehicles that are in violation and parked overnight.
We encourage you to remind your guests of these rules as well and assure that if you are parking a commercial vehicle in the community, it is stored in your garage.
If you have any additional questions or concerns related to this update, please contact Shannon Cook at [email protected] or call 703-803-9641.
Thank you.