Happy Summer East Stratford. Please find a few updates and reminders below.

East Stratford C&D Board Meeting

Please note that the next East Stratford C&D Board meeting will be held on Wednesday, May 27, 2026. The meeting begins at 6:30 PM & will be held via ZOOM. We encourage all residents to attend and stay involved in community updates and decisions. Please contact Shannon Cook at [email protected] for the login information.

Tick Treatment & Weed Control Application

Premier Turf & Landscaping & TruGreen will be conducting the 1st round of flea & tick treatments as well as applying a weed control application in all common areas on Tuesday, May 19, 2026, weather permitting. It is recommended to remain off the turf for 48 hours following these treatments.

2026 Pool Opening – May 23rd!!! – Updated Pool Rules

The 2026 pool season will begin on May 23rd. The pool opens at 11:30 AM.

In order to gain access to the pool, you MUST be registered for the MOKO portal, prior to May 20, 2026. Here are the updated 2026 pool & facility rules, which are also available on the East Stratford website.

All pool information on how to register, etc. can be found at the link below.

Happy Spring, East Stratford! Please find a few updates and reminders below.

Residential Board Meeting – Rescheduled

Please note that the next East Stratford Residential Board meeting has been rescheduled to Thursday, May 7th.

The meeting begins at 6:30 PM & will be held via ZOOM.

We encourage all residents to attend and stay involved in community updates and decisions. Please contact Shannon Cook at [email protected] for the login information.
 

Community Safety Reminders

As the weather warms up, more children, families, and neighbors are spending time outdoors enjoying the community. With increased pedestrian activity, we kindly ask all drivers to be especially cautious and attentive when traveling through the neighborhood. Please be mindful of your speed, adhere to posted speed limit signs, and follow all traffic laws, including coming to complete stops and yielding where appropriate.

Slower speeds and heightened awareness can make a significant difference in preventing accidents and keeping everyone safe. Let’s all do our part to maintain a safe and welcoming environment for all residents.
 

Register NOW for Summer Swim Team!

Good News! The Stratford Sea Otters are back for another swim season! Additional information and ways to sign up can be found at the link below!

Stratford Sea Otters Website: STRATFORDSEAOTTERS.SWIMTOPIA.COM
 

Upcoming Projects & Updates

East Stratford Residential Board and East Stratford A&B Board have recently approved the following community projects:

• Replacement of Clubhouse Gutters & Downspouts
• Tennis Court Resurfacing
• A&B Playground Replacement

Stay tuned for project details & Impacts!
 

Radon Testing Tip

We have recently been made aware that radon may be present within the community. Radon is a naturally occurring gas that can be found in homes, and levels can vary. Many homeowners choose to test as part of routine home maintenance. Those interested may consider testing or learning more through qualified professionals.

Attention Residents:

The Board of Directors for all three East Stratford Associations has scheduled the 2026 Annual Meetings for Tuesday, March 10, 2026, with staggered start times. This arrangement aims to address previous quorum challenges while making it more convenient for residents to attend.

Important: If any association fails to achieve a quorum during its scheduled meeting time, a Second Attempt meeting will be convened 5 minutes later. Per our bylaws, this second meeting requires only half the original quorum requirement to conduct official business.

Below & attached please find and read the narratives relating to each Association to which you belong for attendance at the Annual Meeting.

East Stratford Phase C&D Homeowners Association, Inc.

6 PM – Registration

6:05 PM – Call To Order

6:10 PM – Second Attempt (if required)

** Phase C&D must reach a quorum of 10% (17 homes) to conduct this meeting.

C & D Meeting Documents

East Stratford Residential Community Association, Inc.

6:30 PM – Registration

6:40 PM – Call To Order

6:45 PM – Second attempt (if required)

** East Stratford Residential must reach a quorum of 10% (37 homes) to conduct this meeting.

NOTE: All residents at East Stratford are members of the East Stratford Residential Community Association and should attend this meeting.

Residential Meeting Documents

East Stratford Phase A&B Homeowners Association, Inc.

7 PM – Registration

7:10 PM – Call To Order

7:15 PM – Second Attempt (if required)

Phase A&B must reach a quorum of 10% (20 homes) to conduct this meeting

A & B Meeting Documents

We recognize that not everyone can attend the Annual Meeting. If you’re unable to join us, please complete the attached proxy form for each association you belong to and return it to our office by 5 PM on Monday, March 9. Please note that your proxy remains in effect unless you personally attend the meeting, which automatically revokes it. Proxies may be emailed to [email protected] OR faxed to 703-968-0936.

Thank you for your assistance in helping all East Stratford associations achieve quorum this year. Your participation, whether in person or by proxy, is greatly appreciated.

• Trash should be placed curbside after 4:00 PM the day before pickup and before 4 AM the day of pickup.
  • Residents who place trash out after this time may be missed during collection.
  • If your trash is missed due to a late set-out, the collector will not return to pick it up.
• Trash containers must be removed from the curbline within 12 hours of collection.
• Containers must be stored behind the front line of the building and not left on the curb, sidewalk, or other public areas.
• Do not mix hazardous household waste, recycling, or yard waste with your regular trash—these must be disposed of separately and appropriately.
• Cardboard boxes and packing paper (no Styrofoam peanuts or bubble wrap) should be flattened or broken down and placed at the curb for recycling pickup.
• Bulk or oversized items (furniture, appliances, or large household items) are not collected on regular trash days and must be scheduled for special pickup through the Town.
  • Please note that bulky items not collected with regular trash are not considered a missed pickup, and the Town will not send collectors back for these items.
• Cooking oil in gallon or larger containers should not be placed in large quantities with regular trash, as the containers can rupture and spill.
  • Small, sealed containers are acceptable.
• The Town does not have trash drop-off locations. For disposal needs, residents may use the Loudoun County Landfill, which accepts household waste for a nominal fee. For more information, call 703-771-5500.

Greetings Residents,

After 24 wonderful years at Parkeast Circle, we are excited to announce that Sequoia Management Company will relocate our corporate office to a new, modern facility just a half mile from our existing location.

This move is necessary as our current building will be demolished to build residential properties. We invite our clients to look forward with us to this new chapter and the opportunities it will bring.

Our first day in the new location will be Monday, September 29, 2025.

Office hours will remain:
Monday – Thursday: 8:30 AM – 5 PM
Fridays: 8:30 AM – 12 PM.

Appointments are always recommended.

Our new address will be:
Sequoia Management Company, Inc.
4795 Meadow Wood Lane, Suite 300 West
Chantilly, VA 20151

This move marks a significant milestone for our company, bringing our team into a bright, updated environment with enhanced amenities and improved meeting spaces to better serve our clients and communities. We are committed to ensuring this transition is as seamless as possible, with minimal disruption to our clients and the services you rely on. Our team has developed a detailed plan to maintain business operations during the move. That said, we kindly ask for your patience, particularly during the week of September 22, 2025, when the physical move will occur.

Please update your records to reflect our new address as of September 29, 2025.

**NOTE THIS DOES NOT IMPACT THE MAILING ADDRESS FOR DUES PAYMENTS. ONLY THE PHYSICAL ADDRESS OF OUR CORPORATE OFFICES**

All email addresses will remain the same, ensuring you can always reach us electronically, even during the brief phone outage. Your management team can be reached at 703-803-9641 or via email at [email protected] OR [email protected]          

We are deeply grateful for your continued trust and partnership over the years, and we look forward to welcoming you to our new office soon!
 

Regards,

Alexandra Deleanu
Administrative Assistant
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
sequoiamanagement.com
703.803.9641 work

Dear Residents,

We would like to inform you about the upcoming application period for the Residential Quarterly Rental Parking Program. Each quarter, the HOA Board of Directors allocates up to 15 visitor parking spaces within Section C of the community (Baish, Rusert, and Ebaugh Drives – the townhomes) for rental by homeowners in good standing.

4th Quarter 2025 Details:

• Rental Period: October 1- December 31, 2025
• Application Deadline: September 15, 2025
• Rental Fee: $150.00 (in addition to regular HOA dues)
• Limit: One (1) rental space per household

If you are already enrolled in the program, you do not need to reapply unless your information has changed, or you wish to withdraw from the program. If you are no longer interested in participating, please notify us, as spaces are limited.

Program Overview:

• Participants receive a hangtag valid for one quarter.
• Hangtags must be clearly visible on the rearview mirror.
• Valid hangtags protect vehicles from being towed when parked in any available visitor space within Section C.
• No specific spaces are assigned; parking is first-come, first-served.
• Rental fees are due with your quarterly HOA dues.

Important Notes:

• The Board has unanimously voted to maintain the rental fee at $150 for the 4th quarter.
• If applications exceed the 15 allocated spaces, the Board may adjust the fee in future quarters and notify all applicants.
• The number of spaces allocated may also be reevaluated in response to community needs.
• Only current-quarter hangtags are valid; using an outdated hangtag may result in towing.

This program does not affect existing HOA parking rules. All regulations, including those related to driveway parking and sidewalk obstruction, remain in full effect.

How to Apply:
To apply for a rental space for the 4th quarter of 2025, submit your completed application no later than September 15, 2025.

Dear East Stratford Community,

Last March, the Landscape Committee hosted a Scrape for the Grape event to remove invasive spotted lanternfly eggs from the tree of heaven throughout the common areas (Phase I). Volunteers not only destroyed over 110,000 eggs, but they also marked over 150 small trees of heaven with ribbons along the fence line behind Shirley Square.

Phase II: In the next few weeks, trained volunteers from the Landscape Committee will be applying herbicide to these marked trees using the basal bark method. They will be wearing yellow vests, carrying sprayers and cardboard to apply herbicide only to the tree trunks.

Phase III:  Will target large tree of heaven, provided that grant funding by the county is available.

If you have any questions about this project or would like more information, please contact Chad Green, Landscape Committee Chair, at 540-391-1482.

Shannon Cook, CMCA®, AMS®,PCAM®
Senior Community Manager
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
sequoiamanagement.com
703.803.9641 work
 

Dear Residents,

The Town of Leesburg has informed us that their contractor, Arbogast Lawn & Tree, will conduct easement clearing within the East Stratford community.

Here is a map outlining the designated area in PINK that is scheduled for clearing. Work is expected to begin Tuesday, August 26, and continue through Wednesday, September 10. They cannot confirm the exact day the property will be impacted, as the schedule will depend on progress in other areas of town.

Please note that the clearing will only cover the small area where the trees are located. Crews will remove brush and trees from the top of the infrastructure to ensure proper access and maintenance.

Work hours are typically 8 AM to 5 PM, and you can expect some noise during this time, mainly from a chipper and chainsaws.

If you have any questions or would like more details, please don’t hesitate to call us at 703-803-9641 or email Shannon Cook at [email protected] or Alexandra Deleanu at [email protected].

Thank you for your understanding and cooperation.