East Stratford C&D – 2nd Quarter 2023 Application

East Stratford C&D Quarterly Rental Parking Program. Each quarter the HOA Board of Directors allocates several visitor spaces within Section C of the community (the townhomes – Baish, Rusert, Ebaugh Drives) for rental by homeowners. HOA members in good standing can apply for a hangtag that authorizes them to park in any open visitor space throughout the quarter. Applications for the 2nd quarter of 2023 (April – June) are due NO LATER THAN March 10, 2023. If you are already enrolled, you DO NOT need to resubmit a new application, as your prior application will automatically be resubmitted for consideration. If you are currently renting a space and are no longer interested in participating in the program, please let us know, as spaces are limited.

At this time the Board has voted unanimously to continue to allow a maximum of 15 spaces with the quarterly charge remaining at $175.00. If the amount of interested parties exceeds the 15 allocated spaces, the Board may reconsider the charge for the next quarter and all interested parties will be contacted regarding any additional increase to the cost. All hangtags are issued for a one-quarter period and are subject to a price adjustment in future quarters depending upon demand.

How It Works

The rental fees will be in addition to the regular HOA quarterly dues and are due at the same time as the quarterly HOA dues. Each homeowner who participates will be given a single hangtag to place on their rearview mirror. The hangtag will be valid for three (3) months and can be used as needed between the homeowner’s vehicles and guests. If a vehicle is displaying the current-quarter hangtag issued to the homeowner, the vehicle will not be towed from a visitor space, provided that the hangtag is readily visible through the windshield and that the homeowner and vehicle are in compliance with all other HOA rules, local ordinances and state law.

Homeowners will be able to park in any unused visitor parking spaces when displaying the hangtag. No specific visitor parking space will be assigned. Homeowners will be able to apply for a new hangtag/rental each quarter. Note, however, that the cost will be determined by the number of residents applying to participate in the program. The rental fee will be subject to change, as described below.

Under this program, only one (1) additional space will be available per home. The proposed rental charge will be finalized by the Board based upon the number of homeowners that apply for the spaces. If during a course of a quarter additional homeowners indicate an interest in renting a visitor parking space, the Board will consider the rental charge at the next quarterly meeting and raise the amount accordingly prior to issuing hangtags for the following quarter. The price will be set in order to achieve maximum parking flexibility as houses are sold or growing families need additional space.

New hangtag inserts will be issued each quarter. The color/content will change from quarter to quarter and cannot be reused. In addition to potential cost increases, the Board may re-evaluate the number of visitor spaces assigned to C&D rental and increase or decrease the spaces allocated as experience indicates. Revenue from the rentals will be deposited into the HOA common funds and will be factored into the annual budgeting process. In time, the extent of participation in the program should establish a fairly predictable rental charge.

This program will have no effect on the existing parking rules within the East Stratford C&D community. All existing HOA regulations will continue to be enforced, including the towing of second cars parked in driveways that are blocking a portion of the sidewalk.

Click here to download the application for a quarterly residential parking program. If you are interested in signing up for an additional parking space (one per household) for the 2nd quarter of 2023 (April – June) please complete the attached form and submit it no later than March 10, 2023. Again, if you are already participating in the program, no additional application is necessary unless your information has changed, or you wish to withdrawal your application.

If you have any questions, please feel free to contact me at Sequoia Management (703-803-9641), fax (703-968-0936), or email ([email protected]).

Email sent on 2/16/23

Attention Baish, Ebaugh & Rusert Residents

On March 7th, 2023, we will be upgrading & replacing the current cluster mailboxes throughout the above-mentioned streets.

The new boxes will be for the residents on Baish, Ebaugh & Rusert Drive.

In order to access your new mailbox, you will need to obtain your new mailbox keys.

In order to obtain your new mailbox keys, please come to the East Stratford Clubhouse on February 22, 2023, between 6 – 6:30 PM with a valid drivers license and management will be present to hand these out as needed. If you are unable to obtain your mailbox keys at this date & time, there will be another attempt to hand deliver the mailbox keys in the following weeks.

Board members from the community will be attempting to deliver your new mailbox keys to your door between February 24th – February 27th in the evenings between 5 and 7 PM.

If you hear a knock on your door, it is likely a Board member attempting to deliver your new keys.

If we are unable to reach you (door-to-door) mailbox keys will be available for pickup at the Sequoia Management offices located at 13998 Parkeast Circle, Chantilly, VA 20151, beginning March 1st, 2023. Please contact Alyse Zilleruelo to schedule an appointment to obtain your keys [email protected]. If you schedule an appointment to come into the Sequoia offices, please bring some form of identification to confirm your mailing address.

IMPORTANT NOTES:

1. SOME CUSTOMERS MAY END UP WITH A CHANGE IN THEIR MAIL SLOT NUMBER.
   For example, if you were previously Slot 4 on your old mailbox, you may be slot 9 in your new mailbox. This information will be on the envelope that your new keys come in. This will only affect some customers; most customers will retain the same mail slot.
2. ALL mail will be removed from the current boxes on March 6, 2023 by the post office and will be returned with normal mail delivery services resuming on March 8, 2023.

Lastly, please note, these are brand-new keys, and brand-new locks. These locks can be a little more finicky at first, until there is some wear to the key and lock. All the keys have been tested, so please double check your slot number and attempt to access your mailbox again before contacting us. Additionally, please be sure NOT to attempt to use your old keys in the new box, or your new keys in your old box!

If issues or questions arise, please contact us for further assistance at 703-803-9641 or via email at [email protected].

Thank You!

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Annual meeting details and nomination information All East Stratford Homeowners: As with previous year’s the Board of Directors for all three East Stratford Associations have voted to hold the 2023 Annual Meeting of each Association on the same night, March 23, 2023, at staggered times. This year’s meetings will be held in person at the East Stratford Clubhouse at 301 Whipp Drive SE, Leesburg VA 20175. At this time candidates are being solicited to serve on the Board of Director’s for each Association. Below please find and read the narratives relating to each Association to which you belong to and the current availability to serve on the Board of Directors for each.   East Stratford Phase C&D Homeowners Association, Inc. – Baish, Ebaugh, Whipp, Hanrahan, Morrissett & Rusert There will be TWO (2) positions up for election to the C&D Board of Directors, each seat for a three-year term. At this time candidates are now being solicited. As a member of the Association, you may become a candidate for this election. To become a candidate, your assessment payments must be current and if applicable any rules violation assessments/infraction should be resolved. We encourage all who have a sincere desire to serve your community to get involved. Here is the nomination form, if interested in serving please complete the nomination form and return it to Sequoia Management Company, Inc., at the address listed below no later than Friday, February 17, 2023. Or via email to [email protected].   C&D Nomination Form East Stratford Residential Community Association, Inc.- **All residents at East Stratford are members of the East Stratford Residential Community Association. ** There will be THREE (3) positions up for election to the Residential Board of Directors; two seats will be for a three-year term and one seat will be for a two-year term. Terms will be determined by the amount of votes each candidate receives. At this time candidates are now being solicited. As a member of the Association, you may become a candidate for this election. To become a candidate, your assessment payments must be current and if applicable any rules violation assessments/infraction should be resolved. We encourage all who have a sincere desire to serve your community to get involved. Here is the nomination form, if interested in serving please complete the nomination form and return it to Sequoia Management Company, Inc., at the address listed below no later than Friday, February 17, 2023, Or via email to [email protected].   Residential Nomination Form East Stratford Phase A&B Homeowners Association, Inc. – Shirley, Shadwell, Cagney, Burnell, Parkgate, Duvall & Jennings There will be TWO (2) positions up for election to the A&B Board of Directors, each seat, for a three-year term. At this time candidates are now being solicited. As a member of the Association, you may become a candidate for this election. To become a candidate, your assessment payments must be current and if applicable any rules violation assessments/infraction should be resolved. We encourage all who have a sincere desire to serve your community to get involved. Here is the nomination form, if interested in serving please complete the nomination form and return it to Sequoia Management Company, Inc., at the address listed below no later than Friday, February 17, 2023. Or via email to [email protected]. Phase A&B Nomination Form Your participation in the operation of the Association is essential. With the dedicated involvement of every owner, the Association is able to function in a manner that benefits the property and members of the Association. Please stay tuned for additional information related to the upcoming 2023 Annual meeting. If you have any questions, please contact Shannon Cook at 703-803-9641 or via email at [email protected]. Thank You. Shannon Cook, CMCA®, AMS®,PCAM® Senior Community Manager Sequoia Management Company 13998 Parkeast Circle Chantilly, Virginia 20151 sequoiamanagement.com 703-803-9641 work Visit East Stratford Website Copyright © 2023 East Stratford Community. All rights reserved. Our mailing address is: Address: 13998 Parkeast Circle Chantilly, VA 20151 [email protected] Want to change how you receive these emails? You can update your preferences or unsubscribe from this list

Attention Homeowner(s) of East Stratford Phase C&D,

As you were recently made aware the visitor/guest parking system has now gone completely digital, you no longer need to print passes for your visitor/guest(s). You simply have to register your vehicle online and the towing company will be aware of the approved permits/vehicles. Visitor/Guest parking permits are required in visitor spaces located on Baish Drive, Ebaugh Drive & Rusert Drive between the hours of 1 AM and 6 AM DAILY.

Parking is a valuable amenity in our community and it’s important to us that it is well regulated and enforced. The recent updates made to the parking resolution and parking system are designed to provide fair parking for all residents and guests as well as make for easier use going forward.

Each townhome lot owner (Baish, Rusert, Ebaugh) has been assigned an individual passcode which is specific to your lot and allows you to obtain visitor/guest parking permits for use in the visitor spaces as needed. Your passcode information was mailed to you this week and should arrive NO LATER than January 23, 2023. If you do not receive your passcode in the mail or if you have any problems with the passcode given to you, please contact management. Also, please be sure not to share this passcode with anyone outside of your household.

In order to allow for you to familiarize and test the system we will NOT be towing vehicles until February 1, 2023, so please be sure to test your passcode and assure it is working as beginning February 1, 2023, any vehicle not properly registered and parked in a visitor space will be towed without further notice.

You may visit either of the websites listed below, to obtain visitor/guest parking passes as needed:

• eaststratford.parkingattendant.com OR eaststratford.guestparkingpermits.com

Please be sure when registering your pass, you choose the proper timeframe & time length of pass that is needed.

Each lot in good standing, is able to obtain the following:

(1) visitor permit valid for a period not to exceed 48 hours every seven (7) days

(1) guest permit for a period from 48-72 hours per month 

(1) guest multi-week pass (up to two weeks) each six (6) months  

If you are in need of more information about the new parking policy, you can locate the Parking Rules & Regulations – Regulatory Resolution No 22-02 under member documents.

If you have any additional questions or concerns, please feel free to contact management at 703-803-9641 or via email at [email protected].

Thank You – Management

Shannon Cook, CMCA®, AMS®,PCAM®
Senior Community Manager
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
sequoiamanagement.com
703.803.9641 work

Attention all East Stratford Residents,

The East Stratford community has decided to get involved in the Trex challenge again this year. The Trex challenge is a competition to collect over 500 pounds of plastic bags to be recycled. If the goal is reached, the community will gain another Trex bench along with benefiting the environment and community as a whole.

If you would like to participate in the Trex collection, please leave the appropriate items listed below at the East Stratford Club house in the bins placed out front:
Grocery bags, bread bags, bubble wrap, dry cleaning bags, newspaper sleeves, ice bags, plastic shipping envelopes, Ziploc & other re-closable food storage bags, cereal bags, case overwrap, salt bags, pallet wrap & stretch film, wood pallet bags & produce bags.

Friendly reminder: Please make sure all plastic is clean, dry & free of food residue.

With the help of everyone in the community, this goal can definitely be accomplished once again!

Thank You & Happy Holidays!