Category: News/Announcements

The 2022 Annual Meeting for East Stratford Phase A&B Homeowners Association, Inc. is rapidly approaching. At this time the Board plans to hold the 2022 Annual meeting on March 24, 2022 assuming no further restrictions are put into place by the State/Governor.

There will be one (1) position available on the Board of Directors and candidates are now being solicited.

As a member of the Association, you may become a candidate for this election. To become a candidate, your assessment payments must be current and if applicable any rules violation assessments/infraction should be resolved. We encourage all who have a sincere desire to serve your community to get involved.

Here is the Nomination Petition & Questionnaire to be completed and returned to Sequoia Management Company, Inc., at the address listed below no later than Monday, February 14

East Stratford Phase A&B Homeowners Association
c/o Sequoia Management Company, Inc.
13998 Parkeast Circle
Chantilly, VA 20151
OR
Fax 703-968-0936
OR
Email to [email protected]

Biographies of nominees will be distributed at the Annual Meeting.

Your participation in the operation of East Stratford Phase A&B is essential. With the dedicated involvement of every Owner, the Association is able to function in a manner that benefits the property and members of the Association.

Please feel free to call me with any questions or concerns.

Sincerely,

SEQUOIA MANAGEMENT COMPANY, INC.

Shannon Cook, CMCA®, AMS®, PCAM®
Senior Community Manager

Shannon Cook, CMCA®, AMS®,PCAM®
Senior Community Manager
Sequoia Management Company
13998 Parkeast Circle
Chantilly, Virginia 20151
sequoiamanagement.com

Attention Cagney, Shirley & Shadwell Residents,  

On December 15th, 2021, we will be upgrading & replacing the cluster mailboxes along Shirley Square SE.  

The new boxes will be for the residents on Shirley Square, Cagney Terrace, and Shadwell Terrace. 

In order to access your new mailbox, you will need to obtain your new mailbox keys.  

Volunteers from the community will be attempting to deliver your new mailbox keys to your door during the week of December 6th – December 10th , in the evenings between 5 and 7 p.m.  

If you hear a knock on your door it is likely a volunteer attempting to deliver your new keys.  

If we are unable to reach you (door-to-door) mailbox keys will be available for pickup at the Sequoia Management offices located at 13998 Parkeast Circle, Chantilly, VA 20151, beginning December 13, 2021.  Please contact Morgan Weedon to schedule an appointment to obtain your keys at [email protected].  If you schedule an appointment to come into the Sequoia offices, please bring some form of identification to confirm your mailing address.  

IMPORTANT NOTES: 

1)      SOME CUSTOMERS MAY END UP WITH A CHANGE IN THEIR MAIL SLOT NUMBER.  

For example, if you were previously Slot 4 on your old mailbox, you may be slot 9 in your new mailbox. This information will be on the envelope that your new keys come in. This will only affect some customers, most customers will retain the same mail slot. 

 

2)      For the customers who currently collect mail from the boxes located at 201 Shirley Square, [(there are (2) 12-unit mailboxes here), 201 – 235 Shirley Square ODDS and 202 – 212 Shirley Square EVENS], these mailboxes will be flipped. So, if you were previously in the left box, you will now be in the right box. 
 

3)      ALL mail will be removed from the current boxes on December 14, 2021 by the post office and will be returned with normal mail delivery services resuming on December 16, 2021. 

Lastly, please note, these are brand-new keys, and brand-new locks. These locks can be a little more finicky at first, until there is some wear to the key and lock. All the keys have been tested, so please double check your slot number and attempt to access your mailbox again before contacting us. Additionally, please be sure not to attempt to use your old keys in the new box, or your new keys in your old box! 

If issues or questions arise please contact us for further assistance at 703-803-9641 or via email at [email protected].  

Thank You and Happy Holidays.  

Attention East Stratford Residents:

The 2021 Annual Meeting for the East Stratford Communities (AB/CD/Residential) are rapidly approaching. There will be:
• (2) positions up for election to the Board of Directors within the East Stratford Residential Board.
• (2) positions available on the Board of Directors within the East Stratford A&B Board.
• (4) positions up for election within the East Stratford C&D Board, one seat will be a one -year term, one seat will be a two-year term & the other two will be for three-year terms.
Candidates are now being solicited. If you are interested in running for a seat, please reach out to Shannon Cook by July 15 to obtain and complete the appropriate candidacy form.

Due to earlier restrictions the regularly scheduled March meeting was postponed. At this time the Board plans to hold the 2021 Annual meeting on September 20 assuming no further restrictions are put into place by the State/Governor.

As a member of the Association, you may become a candidate for this election. To become a candidate, your assessment payments must be current and if applicable any rules violation assessments/infraction should be resolved. We encourage all who have a sincere desire to serve your community to get involved.

Biographies of nominees will be distributed with the Annual Meeting mailing.

Your participation in the operation of East Stratford Community Association is essential. With the dedicated involvement of every Owner, the Association is able to function in a manner that benefits the property and members of the Association.

Please feel free to contact Shannon Cook with any questions or concerns at [email protected].

Thank you

 

Collection schedule will be shifted by one day for SE Leesburg only.

There will be no trash or recycling collections in the Town of Leesburg on Christmas Day, Friday, December 25, 2020, or New Year’s Day, Friday, January 1, 2021.

Due to the holidays, collections in SE Leesburg will be shifted by one day. The revised schedule for trash and recycling collection is as follows:

Christmas Holiday Schedule

Friday, December 25th – No collections
Saturday , December 26th – SE Leesburg
New Year’s Holiday Schedule

Friday, January 1st – No collections
Saturday, January 2nd – SE Leesburg

Commercial curbside customers will not have trash collection on Friday, December 25th or Friday, January 1st. Trash and recycling will be collected from commercial curbside customers on Saturday, December 26th and Saturday, January 2nd.

Any questions or concerns during these days should be directed to Patriot Disposal by calling 703-771-6677 or emailing [email protected] Automatic email and text notifications of changes to trash, yard waste, and recycling collection schedules are also available. Customers can sign up to receive these notifications at www.leesburgva.gov/subscribe.

Attention Residents,

It has recently been noted that there are excessive amounts of trash and dumping throughout the community. Please remember to dispose of your trash and recycling properly and be sure to secure your trash/recycling bins. As a reminder, Monday is yard waste pick up and Friday’s are trash and recycling. If you have large items that need to be picked up (BULK ITEMS), please call the Town of Leesburg at 703-777-2420 to schedule a bulk pick up or visit their website at Bulk and Oversized Item Collection.

East Stratford C&D Residents,

Please be advised that beginning in July 2020 the East Stratford C&D Architectural review process will NO longer be done via email. Meetings will be held on the 2nd Wednesday, monthly beginning at 7 PM.

All ARC meetings will be open to the membership and held in a public location OR via ZOOM while the State of Emergency is in place.

The first meeting is scheduled for July 8,2020.

Applications are required to be submitted at least 7 days prior to the meeting in order to be included in that months review package, otherwise your application will be reviewed at the next monthly meeting. Please plan accordingly for any projects you may have.

Attention Residents:

We were recently made aware of asphalt work being done in the Leesburg Campus/Stryker parking lot located at the end of Hope Parkway (near the condos) this Sunday, May 24,2020 and Saturday May 30,2020- Sunday May 31,2020. All vehicles must be removed from the parking lot prior to those dates. All parking lot entrances will be blocked off and cars will not be allowed to enter or park in the parking lot. If you have a vehicle there, we strongly urge you to relocate it.

If you have any questions or concerns, please contact Stryker at 1-571-246-1428.

Note: Town of Leesburg Announcement

Yard Waste Collection Begins Monday, March 30, 2020 (view message online)

Leesburg residents will have yard waste collected every Monday through December.

Leesburg, VA (March 27, 2020) – Beginning Monday, March 30, 2020, Patriot Disposal Services will begin to collect yard waste for those living within the corporate limits of the Town of Leesburg, every Monday.

Collection will begin a week early due to the high volume of yard waste. Please note, this service could be suspended, if needed, due to staffing of our haulers and Coronavirus updates. People should keep an eye on social media and the Town’s website, leesburgva.gov, in case we would have to suspend this service. Until then, a maximum of 10 bags (or 10 properly marked trash cans) will be picked up at each residents home per week. No exceptions.

Yard waste is limited to grass clippings, leaves, weeds and small twigs and must be placed at the curb by 6:00 a.m. on the day of collection, in biodegradable paper bags or in cans clearly marked as yard waste. The Town of Leesburg will provide residents with free “Yard Waste” stickers for this purpose. Residents can request stickers by calling 703-771-2790 or emailing [email protected].

Residents are being asked to mulch their grass clippings into their yards to minimize the yard waste volume. The following additional restrictions apply to yard waste:

  • No plastic bags or boxes.
  • Do not mix yard waste with trash or recycling.
  • No dirt, mulch, root balls, rocks or sod.

For more information, please visit the Town of Leesburg website at leesburgva.gov/yardwaste.

Spring Architectural Annual Inspections:

Please take note that Sequoia Management will begin the Annual Architectural Inspections in early April 2020. Please make sure to address any exterior items that may need attention in order to avoid receiving a violation notice.  Some common items we look for are posted below. Please note this list is not all inclusive and additional items may be cited if they are not in compliance with the Communities Architectural Standards.

Lawn Maintenance (See attached lawn maintenance tips): Overgrown lawns, weeds in lawns and landscape beds, dead or dying bushes, trees, and plants.

Paint: Chipping, peeling, bubbling or fading of paint on trim, shutters and front doors.

Miscellaneous Items: Public view storage of trash cans, recycling bins and miscellaneous items such as newspapers, garden tools, children’s toys, etc.

Repairs: Items in need of repair such as removal of mold/dirt from roof; rotted wood trim; broken fences, gates or boards; missing or damaged shutters; etc.

Maintenance: Items in need of maintenance such as yard work, deck and fence stain, cleaning of steps, fences, mailboxes etc.

If you are needing guidance on how to keep your lawn maintained, you may also contact the Loudoun County Garden Master at (703) 771-5150. They will be able to answer any questions you may have and provide suggestions to keep your property looking beautiful!

Spring Projects –Get Your Architectural Applications In:

As a friendly reminder, any exterior modifications made to your home or lot require approval from the Architectural Review Board before construction or installation. This includes decks, patios, fences, and large recreational play equipment (such as swing sets and trampolines). If you have already constructed or installed one of these items and did not receive approval, you must still submit an architectural application to the HOA for approval. Failure to do so will likely result in complications when you choose to sell your property. Please reference the Architectural Design Standards and Maintenance Standards for more information on lot maintenance and the application process.

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